Office Manager

3 weeks ago

Toronto, Ontario, Canada Kairos Legal Advisory PC Full time
About Kairos Legal Advisory PC

We are a dynamic and growing law firm seeking a highly organized and detail-oriented Office Manager to join our team. As an Office Manager, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our lawyers and staff.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our lawyers and staff, including preparing documents, managing files, and coordinating meetings.
    • Develop and implement administrative procedures to improve efficiency and productivity.
  • Project Coordination
    • Coordinate and manage projects from start to finish, including setting deadlines, tracking progress, and ensuring timely completion.
    • Develop and maintain project plans, including timelines, budgets, and resource allocation.
  • Office Management
    • Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
    • Develop and implement policies and procedures to ensure compliance with regulatory requirements.
  • Financial Management
    • Manage the office budget, including preparing financial reports and ensuring accurate record-keeping.
    • Develop and implement financial policies and procedures to ensure compliance with regulatory requirements.
  • Human Resources
    • Provide HR support to our staff, including recruitment, onboarding, and performance management.
    • Develop and implement HR policies and procedures to ensure compliance with regulatory requirements.
  • Communication
    • Develop and implement communication strategies to ensure effective internal and external communication.
    • Prepare and disseminate internal and external communications, including newsletters, reports, and other materials.
Requirements
  • Education
    • Bachelor's degree in Business Administration, Management, or a related field.
  • Experience
    • Minimum 1 year of experience in office administration, project coordination, or a related field.
  • Skills
    • Excellent organizational and time management skills.
    • Strong communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
    • Experience with project management software and tools.
What We Offer
  • Competitive Salary
  • Opportunities for Professional Development
  • Collaborative and Dynamic Work Environment
  • Flexible Work Arrangements

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