Office Coordinator

4 weeks ago


Pickering, Ontario, Canada NKD WAX AND LASER CLINIC Full time
Job Overview

We are seeking a dedicated Administrative Assistant to enhance our operational efficiency at NKD WAX AND LASER CLINIC. This role is pivotal in ensuring smooth communication and workflow within our team.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
Key Responsibilities
  • Facilitate the flow of information within the organization
  • Oversee and manage daily operations
  • Assess and enhance operational procedures
  • Encourage and motivate team members
  • Handle incoming mail and other communications
  • Plan and coordinate daily activities
  • Provide training and support to staff
  • Develop and enforce policies and procedures
  • Document and prepare minutes for meetings and conferences
  • Establish and maintain office procedures
  • Manage appointment scheduling and confirmations
  • Coordinate training and development initiatives
  • Answer phone calls and relay messages
  • Analyze employee data and information
  • Respond to electronic inquiries
  • Assist in developing communication strategies
  • Address employee questions and concerns
  • Order and manage office supplies
  • Collaborate with management and HR consultants
  • Organize staff consultations and grievance processes
  • Arrange travel and itineraries
  • Welcome visitors and direct them appropriately
  • Maintain both manual and computerized filing systems
  • Type and proofread various documents
  • Perform data entry tasks
  • Deliver exceptional customer service
  • Collaborate with marketing to convey messages effectively
  • Maintain and oversee digital databases
  • Conduct basic bookkeeping tasks
  • Facilitate performance evaluations
  • Evaluate work environments and procedures for safety
  • Supervise office and volunteer staff
Work Environment
  • Ability to work independently
  • Fast-paced work setting
  • Ability to work under pressure
  • Strong attention to detail
  • Ability to manage a large workload
Personal Attributes
  • Multitasking ability
  • Excellent verbal and written communication skills
  • Flexibility and adaptability
  • Team-oriented mindset
  • High level of accuracy
  • Client-focused approach
  • Dependability and reliability
  • Strong time management skills
  • Accountability in responsibilities
  • Due diligence in tasks
  • Quick learning capability

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