Office Coordinator
4 weeks ago
We are seeking a dedicated Administrative Assistant to enhance our operational efficiency at NKD WAX AND LASER CLINIC. This role is pivotal in ensuring smooth communication and workflow within our team.
Employment Details- Employment Duration: Permanent
- Working Language: English
- Work Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- Facilitate the flow of information within the organization
- Oversee and manage daily operations
- Assess and enhance operational procedures
- Encourage and motivate team members
- Handle incoming mail and other communications
- Plan and coordinate daily activities
- Provide training and support to staff
- Develop and enforce policies and procedures
- Document and prepare minutes for meetings and conferences
- Establish and maintain office procedures
- Manage appointment scheduling and confirmations
- Coordinate training and development initiatives
- Answer phone calls and relay messages
- Analyze employee data and information
- Respond to electronic inquiries
- Assist in developing communication strategies
- Address employee questions and concerns
- Order and manage office supplies
- Collaborate with management and HR consultants
- Organize staff consultations and grievance processes
- Arrange travel and itineraries
- Welcome visitors and direct them appropriately
- Maintain both manual and computerized filing systems
- Type and proofread various documents
- Perform data entry tasks
- Deliver exceptional customer service
- Collaborate with marketing to convey messages effectively
- Maintain and oversee digital databases
- Conduct basic bookkeeping tasks
- Facilitate performance evaluations
- Evaluate work environments and procedures for safety
- Supervise office and volunteer staff
- Ability to work independently
- Fast-paced work setting
- Ability to work under pressure
- Strong attention to detail
- Ability to manage a large workload
- Multitasking ability
- Excellent verbal and written communication skills
- Flexibility and adaptability
- Team-oriented mindset
- High level of accuracy
- Client-focused approach
- Dependability and reliability
- Strong time management skills
- Accountability in responsibilities
- Due diligence in tasks
- Quick learning capability
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