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Billing and Administrative Agent
3 months ago
TOTEM recruteur de talent is seeking a dedicated Billing and Administrative Agent for a healthcare institution. This is a temporary position of approximately 6 months with a strong possibility of permanent employment.
Responsibilities:
- Manage billing processes for contributions made by housed adults to users, ensuring accuracy and compliance with regulations.
- Reconcile billing records with various reports, including accommodation contribution vouchers issued by RAMQ.
- Adjust user accommodation contributions and validate their accuracy against RAMQ decision notices.
- Prepare and send invoices, account statements, and other financial documents to users, financial representatives, and third-party payers.
- Provide support to users or their representatives in completing account settlement documents, including exemption requests.
- Transfer trust account balances to the operating fund, ensuring proper accounting procedures are followed.
- Process billing for auxiliary products and services, advances from user accounts, and personal expenses within trust accounts, while maintaining accurate supplier records.
- Manage account statement mailings based on different account types, ensuring timely and accurate distribution.
- Make disbursements to the Public Curator from user accounts, adhering to established guidelines.
- Communicate effectively with users and stakeholders via email and phone to obtain information, documents, and payments.
- Record qualitative and quantitative data in a Financial Resource Management (FRM) system, maintaining accurate financial records.
- Allocate credits and payments to invoices, ensuring proper reconciliation of accounts.
- Issue annual tax receipts for accommodation, complying with relevant tax regulations.
- Apply internal controls related to financial management, safeguarding assets and ensuring compliance.
- Organize daily, weekly, and monthly tasks, prioritizing workload and ensuring timely completion.
- DEC or equivalent relevant training in accounting, administration, or a related field.
- Proficiency in Microsoft Office Suite.
- Ability to adapt quickly to new information and work independently.
- Strong team player with a commitment to long-term collaboration.
- Excellent communication skills, demonstrating rapport and willingness to ask questions.
- Fluency in French, as communication primarily occurs in this language.
- Knowledge of English or other languages is an asset but not required.
