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Administrative Coordinator

2 months ago

Nanaimo, British Columbia, Canada SHIPCART DISTRIBUTION SERVICES Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SHIPCART DISTRIBUTION SERVICES. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our management team, including scheduling appointments, preparing meeting materials, and maintaining calendars.
    • Answer and direct phone calls, respond to emails, and manage our company's communication systems.
    • Prepare and edit documents, reports, and presentations as needed.
  • Event Planning
    • Coordinate and arrange seminars, conferences, and other events, including venue selection, catering, and logistics.
    • Work with vendors and suppliers to ensure seamless event execution.
  • Supervision and Training
    • Supervise and train other administrative staff members, providing guidance and support as needed.
    • Develop and implement policies and procedures to ensure efficient office operations.
  • Data Management
    • Compile and analyze data, statistics, and other information to support business decisions.
    • Develop and maintain databases, spreadsheets, and other data management systems.
  • Customer Service
    • Provide exceptional customer service to our clients, responding to inquiries and resolving issues in a timely and professional manner.
    • Develop and implement customer service strategies to improve overall customer satisfaction.
  • Recruitment and Hiring
    • Recruit and hire administrative staff members, including developing job postings, conducting interviews, and making hiring recommendations.
    • Develop and implement recruitment strategies to attract top talent.
  • Office Management
    • Oversee the day-to-day operations of our office, including managing supplies, equipment, and facilities.
    • Develop and implement office policies and procedures to ensure efficient and effective operations.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work in a fast-paced environment and prioritize multiple tasks.
    • Proficiency in Microsoft Office and other software applications.
Working Conditions
  • Work Term
    • Permanent.
  • Work Language
    • English.
  • Hours
    • 40 hours per week.