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Office Manager and Administrative Coordinator

2 months ago

Ottawa, Ontario, Canada D&A Business Management Solutions Full time
About the Role

We are seeking a highly organized and detail-oriented Office Manager to join our team at D&A Business Management Solutions in Ottawa, ON. As an Office Manager, you will be responsible for overseeing day-to-day office operations, providing administrative assistance, managing office equipment, and delivering exceptional customer service.

Main Responsibilities
  • Support office management and administration for a busy, boutique consulting company
  • Provide executive administrative support to the President
  • Answer phone calls and respond to client inquiries
  • Act as a staff liaison for events and various other activities as needed
  • Prepare, review, and send client billings and invoices
  • Perform bank deposits and manage accounts payable and accounts receivable
  • Run employee billing system and ensure timely data entry, tracking, and billing
  • Order software for customers and track salesperson's commissions
  • Update CRM with client software renewal dates and track office supplies
  • Perform various other administrative tasks as required
Requirements
  • Excellent communication skills, both verbal and written, in English and French
  • Experience in administrative assistance and customer service
  • Proficient in office administration tasks and bookkeeping software (Sage 300)
  • Ability to multitask and prioritize tasks, with attention to detail and problem-solving skills
  • Diploma or degree in business administration, accounting, or related field