Administrative Assistant

5 days ago

Kelowna, British Columbia, Canada True Gents Barber & Supply Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at True Gents Barber & Supply Ltd. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and staff.
  • Communication and Customer Service: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner, providing exceptional customer service to our clients.
  • Data Management: Compile and maintain accurate data, statistics, and information, ensuring up-to-date records and reports.
  • Office Administration: Order office supplies, maintain inventory, and set up and maintain manual and computerized information filing systems, ensuring a well-organized and efficient work environment.
  • Technical Support: Perform data entry, maintain and manage digital databases, and provide technical support to staff as needed.
Requirements and Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Work Experience: 1 to less than 7 months of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 32 to 40 hours per week.
Personal Qualities and Skills
  • Independence and Autonomy: Ability to work independently with minimal supervision.
  • Attention to Detail: Excellent attention to detail and ability to maintain accuracy in tasks.
  • Communication and Interpersonal Skills: Excellent oral and written communication skills, with the ability to multitask and work effectively in a fast-paced environment.
  • Organizational and Time Management Skills: Ability to prioritize tasks, manage time effectively, and meet deadlines.

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