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Executive Administrative Officer

2 months ago

Manitoba, Canada IG Wealth Management Full time

Division: IGM Technology

Location: Winnipeg

IGM Financial Inc. stands as one of Canada's premier diversified wealth and asset management firms, overseeing approximately $271 billion in total assets under management. The organization offers a comprehensive array of financial planning and investment management services aimed at assisting over two million Canadians in achieving their financial aspirations. Our operations are primarily conducted through IG Wealth Management and Mackenzie Investments.

With a distinctive business model founded on esteemed brands and a multi-channel distribution strategy, we proudly represent IG Wealth Management. For over 90 years, we have evolved into one of the largest and most respected firms in Canada, committed to delivering exceptional advice, experiences, and outcomes for our clients, tailored to their unique journeys.

At IG Wealth Management, our mission is to foster financial confidence.

This role presents an opportunity to cultivate a career within a leading organization that values personal and professional growth. We take pride in being recognized as one of Canada's Top Employers by Mediacorp Canada Inc., empowering our employees with the necessary tools to excel while working remotely, and prioritizing resources for physical and mental wellness.

You will become part of a team that believes our achievements begin with the success of our clients, collaborating to reach our fullest potential. Our team is dedicated to excellence, sharing skills and knowledge to make a positive impact for our clients and the community. We are committed to providing a hybrid work environment whenever feasible.

IG Wealth Management champions diversity in the workplace, ensuring an inclusive business approach. We welcome applications from all qualified candidates who reflect the diversity present across Canada, including racialized individuals, women, Indigenous peoples, persons with disabilities, the 2SLGBTQIA+ community, gender-diverse and neurodiverse individuals, and all who can contribute to the diversification of ideas.

Position Overview:

We are currently seeking applications for the role of Administrative Assistant within IGM Technology. This position entails providing essential support to IGM Technology executives. The successful candidate will be responsible for:

  • Managing executive calendars
  • Coordinating all facets of meeting logistics, including securing meeting spaces, ensuring audio/visual connectivity, and preparing and distributing presentations
  • Processing and coordinating invoice payments
  • Supporting departmental onboarding and offboarding processes, including workstation allocation, hardware/software requests, updating distribution lists, and managing access cards
  • Arranging travel logistics and preparing expense reports
  • Organizing team meetings
  • Performing general administrative tasks, such as drafting reports and presentations, photocopying, and scanning
  • Assisting teams with tasks to meet deadlines
  • Creating spreadsheets, analyzing data, and developing presentations in PowerPoint
  • Maintaining filing systems as we transition to a paper-free environment
  • Ordering and managing office supplies and equipment maintenance
  • Testing internal controls and documenting procedures
  • Maintaining time reporting systems as required
  • Executing general accounting and administrative duties as necessary
  • Assisting with departmental social events and town halls
  • Collaborating with other administrative team members as needed

Required Qualifications:

  • A minimum of 3+ years' experience in an administrative support role
  • Excellent verbal and written communication skills, with strong interpersonal abilities to engage with individuals at all organizational levels
  • Proficiency in MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint, SharePoint) at an intermediate to advanced level
  • Familiarity with collaborative communication tools such as Microsoft Teams
  • Strong technology skills and digital proficiency, supporting paper-free environments and facilitating team collaboration
  • Ability to handle confidential information with professionalism
  • Detail-oriented with the capacity to perform effectively in a fast-paced setting
  • Exceptional organizational, planning, and prioritization skills
  • Ability to manage multiple projects simultaneously and prioritize effectively
  • Capability to work independently as well as collaboratively within a team
  • Strong attention to detail and ability to manage tight deadlines