Administrative Coordinator

4 weeks ago

Timmins, Ontario, Canada Employment and Social Development Canada Full time

Job Overview

We are seeking a dedicated Office Administrator to join our team. This role is essential in ensuring the smooth operation of our administrative functions.

Key Responsibilities
  • Administrative Procedures: Assess and enhance existing administrative processes to improve efficiency.
  • Team Leadership: Assign tasks to office support personnel and oversee their performance.
  • Work Prioritization: Set priorities for tasks and ensure compliance with established procedures and deadlines.
  • Operational Activities: Manage the day-to-day administrative operations of the organization.
  • Policy Administration: Implement and manage policies regarding the handling of records in accordance with privacy legislation.
  • Office Services Coordination: Organize and plan for essential office services, including accommodation, equipment, and maintenance.
  • Budget Assistance: Support the preparation of the operating budget and maintain inventory controls.
  • Reporting: Compile data and generate periodic reports, manuals, and correspondence.
  • Data Management: Perform data entry tasks accurately and efficiently.
  • Staff Training: Provide training and guidance to new staff members.
  • Conflict Resolution: Address and resolve any conflicts that arise within the office environment.
  • Payroll Oversight: Manage payroll processes and ensure accuracy in financial records.
  • Budget Management: Plan and monitor budgetary expenditures.
Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Experience: 1 to 2 years in a similar administrative role.
Personal Attributes
  • Strong interpersonal skills
  • Excellent verbal and written communication abilities
  • Organizational skills and reliability
  • Ability to multitask and adapt to changing priorities
  • Team-oriented mindset

Security Clearance: Basic security clearance is required for this position.

This role is vital for maintaining the operational integrity of our organization, and we look forward to welcoming a new member to our team.

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