Office Coordinator

2 weeks ago


Coquitlam, British Columbia, Canada 838 GAINFUL VENTURE LTD Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 838 GAINFUL VENTURE LTD. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the organization's goals.
  • Staff Support: Assist with staff consultation and grievance procedures, providing a supportive and inclusive work environment.
  • HR Coordination: Coordinate the activities of the HR department to ensure they meet the organization's objectives.
  • Communication: Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Leadership: Direct staff and evaluate daily operations to ensure efficiency and effectiveness.
  • Financial Management: Plan and control budget and expenditures, ensuring responsible financial management.
  • Documentation: Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.
  • Customer Service: Answer telephone and relay telephone calls and messages, as well as respond to electronic enquiries in a timely and professional manner.
  • Advice and Guidance: Advise senior management on administrative matters, providing expert guidance and support.
  • Employee Relations: Respond to employee questions and complaints, resolving issues in a fair and timely manner.
  • Data Management: Perform data entry and maintain digital databases, ensuring accurate and up-to-date information.
  • Recruitment: Recruit and hire workers and carry out related staffing actions, supporting the growth and development of the organization.
Supervision and Work Environment
  • Supervision: Supervise 3-4 people.
  • Work Term: Permanent position.
  • Work Language: English.
  • Hours: 40 hours per week.

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