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Office Coordinator

3 months ago

Mount Pearl, Newfoundland and Labrador, Canada 13744582 Canada Inc. Full time
Position Overview

We are seeking a dedicated Administrative Assistant to provide essential support in our dynamic office environment at 13744582 Canada Inc.. This role is pivotal in ensuring smooth operations and enhancing productivity.

Key Responsibilities
  • Appointment Management: Schedule and confirm meetings efficiently.
  • Communication: Answer phone calls, relay messages, and respond to electronic inquiries.
  • Office Supplies: Order and maintain inventory of office supplies.
  • Reception Duties: Greet visitors and direct them appropriately.
  • Documentation: Type and proofread various documents and correspondence.
  • Data Management: Perform data entry and maintain digital databases.
  • Customer Service: Provide excellent service to clients and stakeholders.
  • Administrative Coordination: Oversee office administrative procedures and ensure compliance with established protocols.
  • Budget Assistance: Assist in preparing and managing the operating budget.
  • Reporting: Compile data and prepare periodic reports and manuals.
Required Skills and Qualifications
  • Education: Completion of a college or CEGEP program in a relevant field.
  • Technical Proficiency: Familiarity with MS Office Suite, including Excel, Outlook, and Word.
  • Work Environment: Ability to thrive in a fast-paced setting and manage tight deadlines.
  • Attention to Detail: Strong focus on accuracy and thoroughness in all tasks.
  • Interpersonal Skills: Excellent communication abilities, both oral and written.
  • Organizational Skills: Highly organized and reliable with a strong sense of responsibility.
Work Conditions

This position requires working 35 hours per week in a fast-paced environment with a significant workload. The ideal candidate will demonstrate flexibility and the ability to work under pressure.

Experience

Previous experience in an administrative role is preferred, with a minimum of 1 month and up to 7 months of relevant experience.