Administrative Support Specialist

2 months ago

Oakville, Ontario, Canada Helios Retail Consulting Limited Full time
About the Role

We are seeking a highly organized and detail-oriented Project Administration Officer to join our team at Helios Retail Consulting Limited. As a key member of our operations team, you will be responsible for providing administrative support to our project managers and ensuring the smooth execution of our projects.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to project managers, including preparing reports, managing documents, and coordinating meetings.
  • Procedure Review and Evaluation: Review and evaluate new administrative procedures to ensure they are efficient and effective.
  • Work Prioritization and Coordination: Establish work priorities and ensure procedures are followed and deadlines are met.
  • Office Administration: Carry out administrative activities of the establishment, including coordinating office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Reporting and Communication: Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Procedure Oversight: Oversee and coordinate office administrative procedures.
  • Monitoring and Evaluation: Monitor and evaluate administrative procedures to ensure they are meeting the needs of the organization.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in a similar role.
  • Computer and Technology Knowledge: Proficient in electronic mail, spreadsheet, and MS Office.
  • Security and Safety: Bondable.
  • Transportation/Travel Information: Own transportation.
  • Work Conditions and Physical Capabilities: Ability to work independently, in a fast-paced environment, with tight deadlines, and with attention to detail.
  • Personal Suitability: Efficient interpersonal skills, excellent oral and written communication, flexibility, organized, ability to multitask, time management, and integrity.
Work Environment

Helios Retail Consulting Limited is a dynamic and growing company that values its employees and provides a supportive work environment. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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