Administrative Support Specialist

7 days ago

Edmonton, Alberta, Canada Alberta Health Services Full time
Job Summary

We are seeking an experienced Administrative Support IV to join our team at Alberta Health Services. As an Administrative Support IV, you will play a vital role in supporting the effective and efficient operations of our department.

Key Responsibilities
  • Provide administrative support to management and staff, including responding to financial inquiries, processing transactions, and resolving invoice discrepancies.
  • Utilize advanced administrative skills to complete complex and urgent staff scheduling tasks within short timelines.
  • Verify invoices, liaise with Accounts Payable, and provide Added Care support to management.
  • Collect and organize information for confidential reports, communicate with internal and external stakeholders, and perform data entry into various information systems.
  • Assist with other department processes, including filing, photocopying, faxing, and scheduling personnel.
Requirements
  • Advanced administrative or specialized skills and knowledge to support complex procedures, practices, and initiatives within a department or program.
  • Minimum of 3 years secretarial experience, preferably in a health-related environment.
  • Excellent oral and written communication skills, with the ability to interact with senior management and other team members in a professional and efficient manner.
  • Excellent organizational and decision-making skills, with the ability to work independently and prioritize effectively.
  • Excellent time management skills, with the ability to take initiative and handle a variety of assignments with attention to detail.
Preferred Qualifications
  • Finance or accounting designation.
  • Familiarity with the Continuing Care program.
  • Familiarity with AHS policies and procedures.

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