Office Operations Coordinator

2 weeks ago

Moose Jaw, Saskatchewan, Canada FirstTecPro Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at FirstTecPro. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including preparing and editing documents, reports, and presentations.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, itineraries, and reservations as needed.
  • Office Operations
    • Develop and implement office procedures and routines to ensure efficient and effective operations.
    • Manage and maintain office supplies, inventory, and equipment.
    • Perform data entry and maintain accurate and up-to-date databases.
  • Communication
    • Provide excellent customer service and respond to inquiries in a timely and professional manner.
    • Communicate effectively with team members, management, and external stakeholders.
  • Technology
    • Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
    • Familiarity with Google Docs and other productivity tools.
    • Ability to learn and adapt to new technology and software.
    Requirements
    • Education
      • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
    • Experience
      • 1 year to less than 2 years of experience in an administrative support role.
    • Skills
      • Excellent communication and interpersonal skills.
      • Strong organizational and time management skills.
      • Ability to work independently and as part of a team.
      • Proficient in Microsoft Office and other productivity tools.
      Working Conditions
      • Work Environment
        • Work in a fast-paced office environment.
      • Work Schedule
        • 40 hours per week.
      • Language
        • English.
      • Security Clearance
        • Bondable.
        • Basic security clearance.
        • Criminal record check.

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