Program Development Coordinator

3 weeks ago

Prince George, British Columbia, Canada College of New Caledonia Full time

Position Overview

Under the guidance of the Dean or designated representative, and in partnership with college personnel, faculty, and administrative staff, this role is tasked with facilitating a range of educational programs at the College of New Caledonia. The Program Planner will provide essential leadership and direction, aligning with institutional and industry requirements for specific program sectors. This position will lead problem-solving initiatives and manage administrative responsibilities and communications effectively. Additionally, the role involves assisting in the development and distribution of faculty workloads, analyzing departmental budgets, and enhancing office practices and procedures. The Program Planner will also undertake various unique administrative tasks as assigned.

Key Responsibilities

  1. Oversee faculty and staff involvement in accreditation, program evaluation, and quality assurance initiatives as directed by the Academic Quality Assurance and Program Review teams.
  2. Compose memos, letters, briefing notes, business proposals, and other necessary documentation.
  3. Conduct research, draft, and present evidence-based reports and proposals to support program development efforts, including needs assessments, environmental evaluations, labor market studies, and business cases.
  4. Prepare additional relevant program proposals and reports for both internal and external stakeholders.
  5. Assist in formulating policies and procedures for the School, preparing necessary documentation.
  6. Serve as the primary contact for staff, instructors, and program coordinators to ensure the accuracy and completeness of all administrative documentation.
  7. Maintain familiarity with relevant collective agreements and their stipulations.
  8. Act as a resource for faculty, students, staff, and the community regarding CNC and divisional/program-related matters.
  9. Collaborate with faculty subject matter experts, curriculum developers, and college departments to support the creation of new courses and programs, guiding proposals through the Education Council approval process.
  10. Develop and manage project timelines.
  11. Evaluate, monitor, and report on various projects.
  12. Track, manage, and report on project budgets.
  13. Contribute to the formulation of the annual School budget.
  14. Assist in the development of the annual School plan and multi-year program strategies.
  15. Coordinate resources and processes for School program offerings across the college region in collaboration with relevant College staff, faculty, administrators, and regional campuses.
  16. Work with other college departments to implement strategic enrollment management plans and actions within the School.
  17. Support course workload, scheduling, and timetabling of School program offerings in collaboration with appropriate College staff, faculty, and departments.
  18. Coordinate with Institutional Research to compile, analyze, and report on program data.
  19. Review and update program information on the CNC website for accuracy in collaboration with relevant College departments.
  20. Contribute to the vision, mission, and goals of the College while supporting the aspirations and needs of learners and communities.
  21. Foster a positive work environment, communicating professionally and demonstrating mutual respect with students and colleagues.
  22. Perform other duties as assigned by the Educational Administrator or designated representative.

Qualifications & Skills

  1. Bachelor's degree (or higher) in Business Administration/Management, Adult Education, or a related field.
  2. A minimum of 3 years of experience in adult education/training planning and coordination or equivalent program management/administrative experience.
  3. Project Management certification is advantageous.
  4. An equivalent combination of education and experience may be considered.
  5. Demonstrated knowledge of curriculum development processes.
  6. Strong research and presentation capabilities.
  7. Exceptional oral and written communication skills; written proficiency must be evidenced.
  8. Outstanding organizational and planning abilities, with the capacity to manage multiple projects within specified timeframes.
  9. Proven ability to effectively manage resources for project completion.
  10. Experience in gathering, analyzing, integrating, and summarizing complex information, providing accurate and current advice.
  11. Demonstrated experience collaborating with industry, business, and community partners in education/training.
  12. Strong problem-solving skills, including the ability to address unusual conditions through analytical thinking and innovative solutions.
  13. Ability to manage continuous interruptions and coordinate activities within the unit's operations.
  14. Capacity to work independently and meet demanding schedules and deadlines; demonstrates initiative and sound judgment in professional contexts.
  15. Proven ability to maintain positive working relationships in a high-pressure environment, exercising tact and diplomacy while ensuring confidentiality.
  16. Proficient in relevant technological tools, including word processing, database management, spreadsheets, email, internet, and research technologies.

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