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Program Development Coordinator

2 months ago

Prince George, British Columbia, Canada College of New Caledonia Full time

Position Overview

Under the guidance of the Dean or designated representative, and in partnership with college personnel, faculty, and administrative staff, this role is pivotal in enhancing various programs at the College of New Caledonia. The Program Development Coordinator is tasked with providing leadership and direction that aligns with institutional and industry requirements for designated program areas. This position will take initiative in resolving issues and managing administrative tasks and communications. Furthermore, the role involves assisting with the distribution and development of faculty workloads; analyzing and reporting on departmental budgets, office practices, and procedures; offering advice and support throughout the School to optimize efficiency; implementing system and method changes; and executing a range of unique administrative assignments.

Key Responsibilities

  1. Facilitate faculty and staff engagement in accreditation, program evaluation, and quality assurance initiatives as outlined by the Academic Quality Assurance and Program Review teams.
  2. Compose memos, letters, briefing notes, business cases, and proposals as necessary.
  3. Conduct research, draft, and present evidence-based reports and proposals to support program development efforts, including needs assessments, environmental analyses, labor market studies, and business cases.
  4. Research and prepare additional relevant program proposals and reports for both internal and external stakeholders.
  5. Assist in formulating policies and procedures for the School, and prepare necessary documentation.
  6. Serve as the primary point of contact for staff, instructors, and program coordinators to ensure the accuracy and completeness of all administrative documentation.
  7. Maintain familiarity with relevant collective agreements and their stipulations.
  8. Act as a resource for faculty, students, staff, and the community regarding CNC and divisional/program-related matters.
  9. Collaborate with faculty subject matter experts, curriculum developers, and college departments to support the creation of new courses and programs, guiding course and program proposals through the Education Council approval process.
  10. Develop and manage project timelines.
  11. Oversee, assess, and report on various projects.
  12. Establish, monitor, and report on project budgets.
  13. Contribute to the formulation of the annual School budget.
  14. Assist in the development of the annual School plan and multi-year program strategies.
  15. Coordinate resources and processes for School program offerings across the college region in collaboration with appropriate College staff, faculty, administrators, and regional campuses.
  16. Work with other college departments to implement strategic enrollment management plans and actions within the School.
  17. Support course workload management, scheduling, and timetabling of School program offerings in collaboration with relevant College staff, faculty, and departments.
  18. Coordinate with Institutional Research to compile, review, analyze, and report on program data.
  19. Collaborate with appropriate College departments to ensure the accuracy and update of program information on the CNC website.
  20. Contribute to and support the vision, mission, and goals of the College while addressing the aspirations and needs of learners and communities.
  21. Foster a positive work environment by communicating professionally and demonstrating mutual respect with students and colleagues.
  22. Perform other duties as assigned by the Educational Administrator or designated representative.

Qualifications

  1. Bachelor's degree (or higher) in Business Administration/Management, Adult Education, or a related field.
  2. A minimum of 3 years of experience in adult education/training planning and coordination or equivalent program management/administrative experience.
  3. Project Management certification is an asset.
  4. An equivalent combination of education and experience may be considered.
  5. Demonstrated knowledge of curriculum development processes.
  6. Exceptional research and presentation abilities.
  7. Strong oral and written communication skills; written skills must be demonstrated.
  8. Excellent organizational and planning capabilities, including the ability to manage multiple projects within specified timeframes.
  9. Proven ability to effectively manage all resources for project completion.
  10. Experience in gathering, analyzing, integrating, and summarizing complex and varied information, providing accurate, complete, and current insights and advice.
  11. Proven experience collaborating with industry/business/community partners in education/training.
  12. Strong problem-solving skills, including the ability to address a variety of unusual conditions using analytical skills and the development of new information.
  13. Ability to manage continuous interruptions and coordinate activities within the unit's work.
  14. Capacity to work independently and meet demanding work schedules and deadlines; demonstrates strong initiative and judgment in professional settings.
  15. Proven ability to maintain positive working relationships (internally and externally) in a high-pressure environment, working with tact and diplomacy while ensuring confidentiality.
  16. Proficient in relevant technological resources, including word processing, database management, electronic spreadsheets, email, internet, and web-based research technologies.