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Executive Assistant

2 months ago

Halifax, Nova Scotia, Canada Meridia Recruitment Solutions Full time
Executive Assistant Opportunity

Meridia Recruitment Solutions is pleased to partner with Indigenous Treaty Partners to find a seasoned Executive Assistant to support their dynamic and growing team.

About Indigenous Treaty Partners:

Indigenous Treaty Partners (ITP) is a leading Indigenous-owned and operated business, headquartered in Halifax, NS, with a strong reputation for professional expertise and lived experience. They assist international and Fortune 500 corporations in supporting multi-million-dollar development projects with Indigenous Nations, promoting Reconciliation and cultural training programs.

Responsibilities:

  • Calendar Management: Coordinate the founding partners' calendar, scheduling meetings, appointments, and travel arrangements, with a focus on engaging with Indigenous communities and corporate partners.
  • Administrative Duties: Manage administrative tasks, including expense reports, invoicing, and record-keeping, ensuring compliance with organizational policies and maintaining financial integrity.
  • Document Preparation: Prepare, edit, and manage correspondence, reports, presentations, and other documents, ensuring accuracy, cultural relevance, and alignment with ITP's mission.
  • Meeting Coordination: Organize and coordinate meetings, events, and conferences, handling logistical aspects with sensitivity and precision.
  • Strategic Support: Assist in developing and implementing strategic initiatives that support ITP's mission.
  • Project Coordination: Support various projects by tracking progress, coordinating tasks, and ensuring timely completion, working collaboratively with team members and partners.
  • Confidentiality Management: Handle confidential information with discretion, maintaining professionalism and trust in all interactions.
  • Training and Development Support: Assist in onboarding and training new team members, ensuring they are well-versed in ITP's values, mission, and administrative processes.

Requirements:

  • Executive Support Experience: At least 5 years of proven experience as an Executive Assistant or in a similar role, with expertise in supporting organizations that engage with stakeholders and navigate dynamic environments.
  • Founders and Leadership Collaboration: A strong track record of working directly with founders or executive leadership, demonstrating the ability to anticipate needs and provide strategic support in fast-paced environments.
  • RFP and Project Coordination: Strong background in supporting proposal preparation and coordinating multiple projects simultaneously, ensuring alignment with strategic objectives and timely delivery.
  • Technical Proficiency: Proficiency in using office software and tools, such as Google Suite, CRM software, calendar management systems, and virtual meeting platforms.
  • Independence and Collaboration: Ability to work both independently and collaboratively, demonstrating initiative, reliability, and strong problem-solving capabilities.
  • Adaptability and Attention to Detail: Flexibility to adapt to changing priorities and demands, coupled with a strong attention to detail and a proactive mindset to anticipate the needs of the executive and the organization.

Preferred Qualifications:

  • Project Management Skills: Experience in project management and coordinating cross-functional initiatives, particularly those involving Indigenous partners.
  • Relevant Education: Relevant certifications or training in executive support, administration, or related fields.
  • Bilingual or Multilingual Abilities: Proficiency in additional languages, especially French or Indigenous languages, is highly desirable.

Why Meridia Recruitment Solutions?

At Meridia Recruitment Solutions, we connect leading organizations with top talent by building strong relationships and creating ideal matches with candidates. We appreciate your interest in this opportunity and invite you to explore our site for more information and career advice.