Office Coordinator

4 weeks ago

Owen Sound, Canada Bruce Boivin Insurance and Financial Services Inc Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at Bruce Boivin Insurance and Financial Services Inc. This role is essential in ensuring the smooth functioning of our office and providing excellent service to our clients.

Job Details
  • Employment Type: Permanent
  • Working Language: English
  • Work Hours: 32.5 hours per week
Educational Requirements

Completion of College/CEGEP is preferred.

Work Environment

This position is situated within the Insurance sector, offering a dynamic and engaging workplace.

Key Responsibilities
  • Oversee and manage daily operations to ensure efficiency.
  • Assess and enhance operational processes.
  • Encourage and motivate team members.
  • Handle incoming mail and materials effectively.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Organize and confirm appointments for staff and clients.
  • Administer contracts and agreements.
  • Manage telephone communications and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and relevant information.
  • Provide guidance to senior management on operational matters.
  • Address employee inquiries and concerns.
  • Order and manage office supplies, maintaining adequate inventory.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Establish and maintain both manual and digital filing systems.
  • Conduct data entry tasks as required.
  • Deliver exceptional customer service.
  • Engage with clients post-sale to ensure ongoing support.
Technical Proficiencies

Proficiency in the following software is essential:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Database software
  • MS Office Suite
  • Electronic mail systems
Insurance Knowledge

Experience in the following areas is beneficial:

  • Property insurance
  • Life insurance products
  • Automobile insurance
Work Conditions

The ideal candidate will be able to:

  • Work independently and manage a fast-paced environment.
  • Thrive under pressure and meet tight deadlines.
  • Maintain a high level of attention to detail.
  • Handle repetitive tasks efficiently.
  • Manage a large caseload and workload with minimal supervision.
Personal Attributes

Successful candidates will demonstrate:

  • Strong multitasking abilities.
  • Flexibility and adaptability.
  • Sound judgment and organizational skills.
  • Team-oriented mindset and client-focused approach.
  • Reliability and excellent time management.
  • Accountability and dependability.
  • Due diligence and quick learning capabilities.
Experience

A minimum of 7 months to less than 1 year of relevant experience is required.

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