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Office Coordinator

3 months ago

Owen Sound, Canada Bruce Boivin Insurance and Financial Services Inc Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to support our operations at Bruce Boivin Insurance and Financial Services Inc. This role is essential in ensuring smooth daily activities and providing exceptional service to our clients.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Weekly Hours: 32.5 hours
QualificationsEducation
  • College/CEGEP
Work Environment
  • Insurance Sector
Key Responsibilities
  • Oversee and manage daily operations
  • Assess and improve operational efficiency
  • Encourage and motivate team members
  • Handle incoming mail and distribute accordingly
  • Document and prepare minutes for meetings, seminars, and conferences
  • Organize and confirm appointments
  • Administer contracts
  • Manage telephone communications and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data, statistics, and other relevant information
  • Provide guidance to senior management
  • Address employee inquiries and concerns
  • Order and maintain office supplies
  • Welcome visitors and direct them to appropriate contacts
  • Establish and maintain both manual and electronic filing systems
  • Conduct data entry tasks
  • Deliver outstanding customer service
  • Assist clients post-sale to ensure continued support
Technical Proficiencies
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word
  • Familiarity with database software and MS Office
  • Experience with electronic mail systems
Insurance Knowledge
  • Understanding of property insurance
  • Familiarity with life insurance products
  • Knowledge of automobile insurance
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Capable of managing tight deadlines and high workloads
  • Strong attention to detail and ability to handle repetitive tasks
Personal Attributes
  • Multitasking abilities
  • Flexibility and adaptability
  • Strong judgment and organizational skills
  • Team-oriented with a client-focused approach
  • Reliable and accountable
  • Effective time management skills
  • Quick learner with a commitment to due diligence
Experience
  • 7 months to less than 1 year in a similar role