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Administrative Support Specialist

3 months ago

Yarmouth, Nova Scotia, Canada A Mackenzie Security (1993) Limited Full time
Position Overview

The role of the Office Operations Coordinator is crucial in maintaining the efficiency of our administrative processes. This position involves a variety of tasks that support the daily operations of our office.

Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year, or equivalent experience.
  • Experience: Previous experience in a similar role is considered an asset.
Work Environment

The successful candidate will work in an office setting, contributing to a collaborative and dynamic team atmosphere.

Key Responsibilities
  • Manage and redirect telephone and electronic inquiries.
  • Organize, process, and verify applications, receipts, and various documents.
  • Handle incoming and outgoing mail, both manually and electronically.
  • Facilitate communication by sending and receiving messages.
  • Perform basic bookkeeping and financial record-keeping tasks.
  • Prepare and format documents for presentation.
  • Generate invoices and manage bank deposits.
  • Provide general information and assistance to clients and the public.
  • Photocopy and compile documents for distribution, mailing, and filing.
  • Label, file, and retrieve documents as needed.
  • Locate and remove requested files efficiently.
  • Maintain, update, and retrieve financial data accurately.
Technical Skills
  • Proficient in MS Word, MS Excel, and Simply Accounting.
Work Conditions
  • Ability to work under pressure and manage repetitive tasks.
  • Comfortable with a combination of sitting, standing, and walking.
  • Strong attention to detail is essential.
Personal Attributes
  • Demonstrates adaptability and analytical thinking.
Employment Details
  • Type: Permanent
  • Language: English
  • Hours: 30 to 40 hours per week