Administrative Coordinator

2 weeks ago

Montreal, Quebec, Canada LaSalle College Full time

**Job Summary**

LaSalle College is seeking a highly organized and detail-oriented Administrative Secretary to join our team. As an Administrative Secretary, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our secretariat.

**Key Responsibilities**

  • Provide exceptional customer service to students, staff, and visitors, responding to inquiries and resolving issues in a timely and professional manner.
  • Coordinate and schedule appointments, meetings, and events, ensuring that all necessary arrangements are made.
  • Prepare and edit documents, reports, and presentations, using advanced software skills to create professional-looking materials.
  • Process and follow up on purchase orders, ensuring that all necessary procedures are followed.
  • Conduct research and prepare summaries of complex problems and issues, providing recommendations for resolution.
  • Maintain accurate and up-to-date records, files, and databases, ensuring that all information is secure and confidential.
  • Take minutes of meetings and ensure that all necessary follow-ups are completed.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars, as needed.
  • Perform other administrative tasks as required, such as data entry, mail sorting, and supply ordering.

**Requirements**

  • High school diploma or equivalent required; vocational diploma (DEP) or certificate of studies in a related field an asset.
  • Minimum of four (4) years of relevant experience in an administrative role, preferably in an educational setting.
  • Excellent verbal and written communication skills in both French and English.
  • Advanced knowledge of Microsoft Office, including Word, Excel, and Outlook.
  • Knowledge of CLARA software an asset.

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