Administrative Assistant

4 days ago

Delta, British Columbia, Canada Hastingsville Trading Inc. Full time
About the Role

Hastingsville Trading Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and Coordinate Office Activities

Oversee the daily activities of other office staff, ensuring that tasks are completed efficiently and effectively.

Record and Prepare Meeting Minutes

Accurately record and prepare minutes of meetings, seminars, and conferences, ensuring that all necessary information is captured.

Develop and Implement Office Procedures

Establish and maintain office procedures and routines, ensuring that they are efficient and effective.

Schedule and Confirm Appointments

Coordinate and confirm appointments, meetings, and events, ensuring that all necessary details are captured.

Provide Administrative Support

Provide administrative support to senior staff, including typing, proofreading, and preparing correspondence and documents.

Manage Office Supplies and Inventory

Order and manage office supplies, ensuring that they are adequate and up-to-date.

Arrange Travel and Itineraries

Coordinate travel arrangements, including booking flights, hotels, and rental cars.

Maintain Filing Systems

Set up and maintain manual and computerized filing systems, ensuring that all necessary documents are accurately filed.

Compile Data and Statistics

Compile data and statistics, ensuring that they are accurate and up-to-date.

Work Environment

Hastingsville Trading Inc. is a fast-paced and dynamic work environment. As an Administrative Assistant, you will be expected to work independently and as part of a team, with a focus on delivering high-quality results under tight deadlines.

Requirements
  • Education

College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.

Experience

1 year to less than 2 years of experience in an administrative role.

Language

English.

Work Hours

40 hours per week.

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