Administrative Support Specialist

3 months ago

Milton, Ontario, Canada Inhouse by Industria Full time
Position Overview

We are seeking a dedicated Administrative Support Specialist to join our team at Inhouse by Industria. This is a permanent position that requires a commitment of 30 hours per week. The ideal candidate will possess a Secondary (high) school graduation certificate and have 1 to 2 years of relevant experience.

Key Responsibilities
  • Organize and facilitate seminars, conferences, and other events.
  • Manage the flow of information within the team to ensure effective communication.
  • Handle incoming mail and distribute materials appropriately.
  • Provide training and support to staff members.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Schedule and confirm appointments efficiently.
  • Answer phone calls and relay messages accurately.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Oversee the preparation of various reports.
  • Address employee questions and concerns professionally.
  • Manage office supply orders and maintain inventory levels.
  • Coordinate travel arrangements, itineraries, and reservations.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread correspondence, forms, and other documents.
  • Conduct research as needed to support office operations.
  • Perform data entry tasks accurately.
  • Supervise office staff and volunteers effectively.
  • Develop work schedules and procedures to enhance productivity.
Technical Proficiencies
  • Proficient in MS Windows and MS Office applications.
Work Environment

The role is set in a fast-paced environment that requires the ability to work under pressure while maintaining a high level of attention to detail.

Personal Attributes
  • Demonstrates flexibility and adaptability.
  • Highly organized with strong time management skills.
  • A true team player who values collaboration.
  • Accurate and reliable in all tasks.
Commitment to Diversity

Inhouse by Industria is committed to supporting newcomers, refugees, Indigenous people, and visible minorities by providing mentorship, coaching, and networking opportunities to foster an inclusive workplace.

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