Office Coordinator

1 month ago

West Kelowna, British Columbia, Canada Pacific Canadian Consultancy Inc. Full time
Position Overview

The role of the Executive Administrative Specialist at Pacific Canadian Consultancy Inc. involves a variety of essential tasks aimed at ensuring smooth office operations and effective communication within the organization.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other events.
  • Policy Implementation: Develop and enforce office policies and procedures.
  • Meeting Documentation: Record and prepare minutes for meetings and events.
  • Office Management: Establish and maintain efficient office procedures and routines.
  • Appointment Scheduling: Manage and confirm appointments for staff and executives.
  • Communication Handling: Answer phone calls and relay messages effectively.
  • Data Compilation: Gather and compile data, statistics, and other relevant information.
  • Inventory Management: Order and maintain office supplies and inventory levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts.
  • Information Management: Set up and maintain both manual and digital filing systems.
  • Document Preparation: Type and proofread various documents and correspondence.
  • Project Coordination: Assign and oversee projects and programs as needed.
Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Experience: 1 to 2 years in a similar role.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English.
  • Work Hours: 40 hours per week.

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