Business Administration Assistant

1 week ago

Moose Jaw, Saskatchewan, Canada FirstTecPro Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at FirstTecPro. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Office Operations
    • Oversee the day-to-day operations of the office, including managing supplies, maintaining equipment, and ensuring a safe and healthy work environment.
    • Develop and implement administrative procedures to improve efficiency and productivity.
  • Communication
    • Communicate effectively with team members, clients, and vendors to ensure seamless communication and collaboration.
    • Prepare and distribute meeting minutes, agendas, and other documents as needed.
  • Technology
    • Manage and maintain our database software, including data entry and reporting.
    • Develop and implement technology solutions to improve efficiency and productivity.
  • Security and Safety
    • Ensure the security and safety of our office and team members, including maintaining accurate records and conducting regular security checks.
    • Develop and implement security protocols to protect sensitive information and prevent data breaches.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience
    • 1 year to less than 2 years of experience in an administrative support role.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
    • Experience with database software and technology solutions.
Preferred Qualifications
  • Language
    • English.
  • Work Term
    • Permanent.
  • Hours
    • 40 hours per week.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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