Office Support Specialist

3 weeks ago

Toronto, Ontario, Canada Mathew & Gupta, PC Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Mathew & Gupta, PC. As an Administrative Assistant, you will play a vital role in supporting our team by providing administrative assistance, coordinating tasks, and maintaining accurate records.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and maintaining accurate records.
  • Task Coordination: Coordinate tasks and projects, ensuring timely completion and accuracy.
  • Record Keeping: Maintain accurate and up-to-date records, including filing, data entry, and document management.
  • Communication: Communicate effectively with team members, clients, and external stakeholders, both verbally and in writing.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Correspondence: Prepare and key in correspondence, reports, and other documents as required.
  • Review and Proofread: Review and proofread documents and correspondence to ensure accuracy and compliance with legal procedures and grammatical usage.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: English (fluency required).
  • Asset Languages: Hindi, Marwari, Marathi, Gujarati, Malayalam, Panjabi, Punjabi.
Working Conditions
  • Work Environment: Fast-paced environment with tight deadlines.
  • Physical Capabilities: Ability to work in a fast-paced environment, attention to detail, and ability to multitask.
Personal Suitability
  • Accurate: Ability to maintain accurate records and perform tasks with attention to detail.
  • Client Focus: Ability to communicate effectively with clients and external stakeholders.
  • Dependability: Ability to work independently and as part of a team.
  • Efficient Interpersonal Skills: Ability to communicate effectively with team members and external stakeholders.
  • Excellent Oral Communication: Ability to communicate effectively verbally.
  • Excellent Written Communication: Ability to communicate effectively in writing.
  • Organized: Ability to prioritize tasks and manage time effectively.
  • Reliability: Ability to work independently and as part of a team.
  • Team Player: Ability to work collaboratively with team members.
  • Ability to Multitask: Ability to prioritize tasks and manage time effectively.
Benefits
  • Health Care Plan: Comprehensive health care plan.
  • Bonus: Eligible for bonus.
  • Parking Available: Parking available on site.

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