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Office Support Specialist

2 months ago

Toronto, Ontario, Canada Mozaics Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Mozaics. As an Office Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Training and Development: Provide training and guidance to other team members to enhance their skills and knowledge.
  • Office Procedures: Develop and implement efficient office procedures and routines to improve productivity and workflow.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and travel arrangements for our team members.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner.
  • Data Management: Compile and analyze data, statistics, and other information to support business decision-making.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a smooth operation.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
Requirements
  • Computer and Technology Skills: Proficient in MS Office and other relevant software applications.
  • Security and Safety: Possess a criminal record check and adhere to our company's security and safety policies.
  • Work Environment: Ability to work in a fast-paced environment with attention to detail and ability to handle repetitive tasks.
  • Personal Suitability: Strong multitasking skills, organized, and a team player.
  • Experience: 1 year to less than 2 years of experience in a similar role.
  • Work Schedule: 35 to 40 hours per week.
  • Language: English.