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Office Support Specialist

2 months ago

Toronto, Ontario, Canada Mozaics Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Mozaics. As an Office Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Training and Development: Provide training and guidance to other team members to enhance their skills and knowledge.
  • Office Procedures: Develop and implement efficient office procedures and routines to improve productivity and workflow.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and travel arrangements for our team members.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner.
  • Data Management: Compile and analyze data, statistics, and other information to support business decision-making.
  • Supply Chain Management: Order office supplies and maintain inventory levels to ensure a smooth operation.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
Requirements
  • Education: Bachelor's degree in a relevant field.
  • Experience: 1 year to less than 2 years of experience in an administrative or office support role.
  • Computer and Technology Skills: Proficient in MS Office and other relevant software applications.
  • Security and Safety: Ability to pass a criminal record check.
  • Work Conditions and Physical Capabilities: Ability to work in a fast-paced environment, with attention to detail and ability to perform repetitive tasks.
  • Personal Suitability: Ability to multitask, organized, and a team player.
What We Offer
  • Work Term: Permanent position.
  • Work Language: English.
  • Hours: 35 to 40 hours per week.