Administrative Coordinator for Nurse Practitioner Program

4 weeks ago

Thunder Bay, Ontario, Canada VON Canada Full time

Position Overview

Role at VON Canada (Ontario)

Employment Type

Regular, Full-time (1.0 FTE)

Program Focus

Nurse Practitioner Program

Work Hours

75 hours bi-weekly

Schedule

Day shifts

Job Summary

The Medical Secretary plays a crucial role in supporting the Nurse Practitioner (NP) and the multidisciplinary team by delivering essential administrative assistance that promotes exceptional client care and smooth operational flow. This position is pivotal in fostering a welcoming atmosphere for patients and their families within the clinics.

Key Responsibilities

  1. Manage incoming calls, document and relay messages, schedule appointments, and greet patients and visitors.
  2. Coordinate referrals to other healthcare professionals and arrange appointments for various medical services.
  3. Assist the Nurse Practitioner by organizing calendars, scheduling patient visits, and coordinating professional engagements.
  4. Compile medical documentation, including reports, patient histories, and correspondence.
  5. Oversee projects related to accreditation and training, ensuring proper organization and coordination.
  6. Implement effective filing systems to enhance operational efficiency.
  7. Safeguard patient confidentiality and maintain operational integrity through meticulous attention to detail.
  8. Monitor and manage office supplies, ensuring timely ordering and inventory checks.
  9. Ensure the functionality of office equipment through regular maintenance and troubleshooting.
  10. Administer patient satisfaction surveys and compile results for review.
  11. Maintain and report statistics as required by funding bodies.
  12. Input data into the Electronic Medical Record (EMR) system, ensuring accuracy and completeness.
  13. Document relevant conversations in patient records within the EMR.
  14. Oversee vaccine storage and maintain necessary supplies in compliance with public health policies.
  15. Communicate with patients, families, and specialists as directed by the Nurse Practitioner.
  16. Adhere to professional standards and organizational policies to support the healthcare community.

Common Responsibilities

  1. Uphold the values and mission of VON as a community care provider.
  2. Foster a safe and healthy work environment in compliance with occupational health regulations.
  3. Adhere to all organizational policies and practices.
  4. Ensure confidentiality and protection of personal information in all interactions.
  5. Collaborate effectively with team members to deliver quality service.

Relationships

  1. Engage regularly with district leadership, Nurse Practitioners, and multidisciplinary team members.
  2. Work with external vendors to maintain equipment and services.
  3. Interact with health authorities and care agencies.
  4. Communicate with clients, families, and medical staff.

Qualifications

  1. Post-secondary education in Medical Office Administration or a related field is required.
  2. A minimum of 2 years of experience in a healthcare office setting.
  3. Proficient in Microsoft Office and Electronic Medical Records (EMR).
  4. Knowledge of the Nurse Practitioner role in Primary Health Care is advantageous.

Skills

  1. Demonstrated reliability and punctuality.
  2. Exceptional customer service abilities.
  3. Strong verbal and written communication skills.
  4. Effective problem-solving capabilities.
  5. Ability to maintain confidentiality and impartiality.
  6. Adaptability to a fast-paced work environment.
  7. High attention to detail and accuracy.
  8. Ability to work independently and collaboratively.
  9. Strong time management and prioritization skills.
  10. Sound judgment in decision-making.
  11. Willingness to embrace change and innovate.

Additional Requirements

  1. Access to a personal vehicle for business purposes, along with a valid driver's license and proof of insurance.
  2. A satisfactory Criminal Records Check is mandatory.
  3. A Vulnerable Sector Search and/or Child Abuse Registry Check may be necessary.
  4. Willingness to travel occasionally for work-related tasks.

Physical Demands

This role requires attention to detail in a dynamic setting, involving physical activities such as lifting, carrying, bending, and other movements that promote good body mechanics. The position necessitates walking, sitting, standing, and climbing stairs throughout the day, with certain tasks requiring fine motor skills.

VON Canada is dedicated to accommodating individuals with disabilities and providing necessary support for candidates requiring assistance. For more information, please refer to our website.

VON Canada is committed to fostering equity, diversity, and inclusion (EDI) as core values in our operations.

  • Administrative Coordinator for Nurse Practitioner Program

    4 weeks ago

    Thunder Bay, Ontario, Canada VON Canada Full time

    Position OverviewRole at VON Canada (Ontario)Employment TypeRegular, Full-time (1.0 FTE)Program FocusNurse Practitioner ProgramWork Hours75 hours bi-weeklyScheduleDay shiftsRole SummaryThe Administrative Coordinator plays a crucial role in supporting the Nurse Practitioner (NP) and the multidisciplinary team by delivering essential administrative services...

  • Administrative Coordinator for Nurse Practitioner Program

    4 weeks ago

    Thunder Bay, Ontario, Canada VON Canada Full time

    Position OverviewRole at VON Canada (Ontario)Employment TypeRegular, Full-time (1.0 FTE)Program FocusNurse Practitioner ProgramWork Hours75 hours bi-weeklyScheduleDay shiftsJob PurposeThe Medical Secretary plays a crucial role in supporting the Nurse Practitioner (NP) and the multidisciplinary team by delivering essential administrative assistance to ensure...

  • Nurse Practitioner

    2 months ago

    Thunder Bay, Ontario, Canada CAN-NP-SER Full time

    Nurse Practitioner OpportunityAbout Us:Can-NP-Serv is a leading organization managed by NPs, dedicated to providing exceptional clinical services to clients while advocating for higher wages, autonomy, and improved working conditions for NPs.Job Description:We are seeking a Nurse Practitioner to oversee medical care for residents in long-term care...

  • Nurse Practitioner

    1 week ago

    Thunder Bay, Ontario, Canada St. Joseph's Care Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Nurse Practitioner to join our team at St. Joseph's Care Group. As a Nurse Practitioner, you will play a critical role in providing high-quality, patient-centered care to vulnerable populations in our community.Key ResponsibilitiesProvide comprehensive physical and mental health assessments and...

  • Nurse Practitioner

    1 week ago

    Thunder Bay, Ontario, Canada St. Joseph's Care Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Nurse Practitioner to join our team at St. Joseph's Care Group. As a Nurse Practitioner, you will play a critical role in providing high-quality, patient-centered care to vulnerable populations in our community.Key ResponsibilitiesProvide comprehensive physical and mental health assessments and...

  • Nurse Practitioner

    5 days ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Job SummaryWe are seeking a highly skilled and experienced Nurse Practitioner to join our team at the Thunder Bay Regional Health Sciences Centre. As a key member of our interprofessional healthcare team, you will provide high-quality care to patients with kidney disease, focusing on hemodialysis management.Key ResponsibilitiesProvide advanced clinical...

  • Nurse Practitioner

    4 days ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Job SummaryWe are seeking a highly skilled and experienced Nurse Practitioner to join our team at the Thunder Bay Regional Health Sciences Centre. As a key member of our interprofessional healthcare team, you will provide high-quality care to patients with kidney disease, focusing on hemodialysis management.Key ResponsibilitiesProvide advanced clinical...

  • Nurse Practitioner

    2 days ago

    Thunder Bay, Ontario, Canada St. Joseph's Care Group Full time

    Job DescriptionNurse Practitioner (NP) - St. Joseph's Care GroupJob Summary:We are seeking a highly skilled and experienced Nurse Practitioner to join our team at St. Joseph's Care Group. As a Nurse Practitioner, you will work independently and collaboratively with our multidisciplinary team to provide high-quality, patient-centered care to vulnerable...

  • Nurse Practitioner

    2 days ago

    Thunder Bay, Ontario, Canada St. Joseph's Care Group Full time

    Job DescriptionNurse Practitioner (NP) - St. Joseph's Care GroupJob Summary:We are seeking a highly skilled and experienced Nurse Practitioner to join our team at St. Joseph's Care Group. As a Nurse Practitioner, you will work independently and collaboratively with our multidisciplinary team to provide high-quality, patient-centered care to vulnerable...

  • Nurse Practitioner

    1 week ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Job SummaryWe are seeking a highly skilled and experienced Nurse Practitioner to join our team at the Thunder Bay Regional Health Sciences Centre. As a key member of our interprofessional healthcare team, you will provide high-quality care to patients with kidney disease, focusing on hemodialysis management.Key ResponsibilitiesProvide advanced clinical...

  • Nurse Practitioner

    1 week ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Job SummaryWe are seeking a highly skilled and experienced Nurse Practitioner to join our team at the Thunder Bay Regional Health Sciences Centre. As a key member of our interprofessional healthcare team, you will provide high-quality care to patients with kidney disease, focusing on hemodialysis management.Key ResponsibilitiesProvide advanced clinical...

  • Nurse Practitioner for Long-Term Care Outreach

    4 weeks ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    NLOT Nurse Practitioner Role OverviewThe NLOT Nurse Practitioner is tasked with providing exceptional nursing services to intricate patient demographics within the community setting. This role is under the supervision of the Director of Trauma Program, Emergency & Critical Care Services.Must hold a valid registration as a Registered Nurse (EC) with the...

  • Cardiology Nurse Practitioner

    1 week ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Job SummaryWe are seeking a highly skilled and experienced Cardiology Nurse Practitioner to join our team at Thunder Bay Regional Health Sciences Centre. As a key member of our multidisciplinary healthcare team, you will be responsible for providing high-quality nursing care to patients with complex cardiovascular conditions.Key ResponsibilitiesProvide...

  • Cardiology Nurse Practitioner

    1 week ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Job SummaryWe are seeking a highly skilled and experienced Cardiology Nurse Practitioner to join our team at Thunder Bay Regional Health Sciences Centre. As a key member of our multidisciplinary healthcare team, you will be responsible for providing high-quality nursing care to patients with complex cardiovascular conditions.Key ResponsibilitiesProvide...

  • Nurse Practitioner for Long-Term Care Outreach

    4 weeks ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Position Overview:The Nurse Practitioner for Long-Term Care Outreach will play a vital role in providing high-quality nursing services to diverse patient populations within the community. This role is under the supervision of the Director of Trauma Program, Emergency & Critical Care Services.Must hold a valid registration as a Registered Nurse (EC) with the...

  • Nurse Practitioner for Long-Term Care Outreach

    4 weeks ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    Position OverviewThe Nurse Practitioner for Long-Term Care Outreach will play a crucial role in providing high-quality nursing services to diverse patient groups within the community setting. This role is under the supervision of the Director of Trauma Program, Emergency & Critical Care Services.Must hold a valid registration as a Registered Nurse (EC) with...

  • Nurse Practitioner

    20 hours ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    {"title": "Nurse Practitioner - Malignant Hematology Clinic", "content": "Job Summary:The Thunder Bay Regional Health Sciences Centre is seeking a skilled Nurse Practitioner to join our Malignant Hematology Clinic team. As a key member of our interdisciplinary team, you will provide high-quality patient care and services to individuals with...

  • Nurse Practitioner

    22 hours ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    {"title": "Nurse Practitioner - Malignant Hematology Clinic", "content": "Job Summary:The Thunder Bay Regional Health Sciences Centre is seeking a skilled Nurse Practitioner to join our Malignant Hematology Clinic team. As a key member of our interdisciplinary team, you will provide high-quality patient care and services to individuals with...

  • Medical Secretary, NP Program Coordinator

    18 hours ago

    Thunder Bay, Ontario, Canada VON Canada Full time

    Job SummaryThe Medical Secretary plays a vital role in supporting the Nurse Practitioner (NP) and multidisciplinary staff by providing administrative assistance to ensure excellent client care and efficient daily operations. This position creates a welcoming environment for patients and families in the clinics.Key ResponsibilitiesScreen incoming telephone...

  • Medical Secretary, NP Program Coordinator

    20 hours ago

    Thunder Bay, Ontario, Canada VON Canada Full time

    Job SummaryThe Medical Secretary plays a vital role in supporting the Nurse Practitioner (NP) and multidisciplinary staff by providing administrative assistance to ensure excellent client care and efficient daily operations. This position creates a welcoming environment for patients and families in the clinics.Key ResponsibilitiesScreen incoming telephone...