Current jobs related to Medical Secretary, NP Program Coordinator - Thunder Bay, Ontario - VON Canada

  • Primary Care Nurse Practitioner

    2 weeks ago

    Thunder Bay, Ontario, Canada Algo Medical Group Inc. Full time $60 - $90

    We are seeking a skilled and dedicated Nurse Practitioner to join our team at Algo Medical Group Inc. in the Thunder Bay region. As a Primary Care Nurse Practitioner, you will be responsible for providing high-quality patient care and contributing to the success of our Community Health Centre.Key Responsibilities:Work collaboratively with a...

  • Primary Care Nurse Practitioner

    1 month ago

    Thunder Bay, Ontario, Canada Algo Medical Group Inc. Full time

    Job Title: Primary Care Nurse PractitionerWe are seeking a highly skilled and experienced Primary Care Nurse Practitioner to join our team at Algo Medical Group Inc. in Thunder Bay.About the RoleThe successful candidate will be responsible for providing high-quality patient care in a community setting, working collaboratively with a multi-disciplinary team...

  • Primary Care Nurse Practitioner

    1 month ago

    Thunder Bay, Ontario, Canada Algo Medical Group Inc. Full time

    Job Title: Primary Care Nurse PractitionerWe are seeking a highly skilled and experienced Primary Care Nurse Practitioner to join our team at Algo Medical Group Inc. in Thunder Bay.About the RoleThe successful candidate will be responsible for providing high-quality patient care in a community setting, working collaboratively with a multi-disciplinary team...

  • Nurse Practitioner

    4 weeks ago

    Thunder Bay, Ontario, Canada Algo Medical Group Inc. Full time $60 - $90

    Job Title: Primary Care Nurse PractitionerWe are seeking a highly skilled and experienced Primary Care Nurse Practitioner to join our team at Algo Medical Group Inc. in Thunder Bay. As a key member of our multi-disciplinary team, you will play a vital role in providing high-quality patient care and contributing to the success of our Community Health...

  • Nurse Practitioner

    4 weeks ago

    Thunder Bay, Ontario, Canada Algo Medical Group Inc. Full time $60 - $90

    Job Title: Primary Care Nurse PractitionerWe are seeking a highly skilled and experienced Primary Care Nurse Practitioner to join our team at Algo Medical Group Inc. in Thunder Bay. As a key member of our multi-disciplinary team, you will play a vital role in providing high-quality patient care and contributing to the success of our Community Health...

  • Chief of Medical Staff

    3 weeks ago

    Thunder Bay, Ontario, Canada Métis Nation of Ontario Full time

    About the Role:The Métis Nation of Ontario is seeking a highly skilled and experienced individual to serve as the Chief of Staff for the Provincial Secretaries office. In this role, you will be responsible for overseeing the day-to-day operations of the office, coordinating with senior leadership, and ensuring the effective execution of the Provincial...

  • Nurse Practitioner

    1 month ago

    Thunder Bay, Ontario, Canada St. Joseph's Care Group Full time

    Job DescriptionThe Nurse Practitioner (NP) will work independently as well as with the team to provide physical and mental health assessments and treatment for vulnerable clients that are not connected to any other services in the community. The NP will work collaboratively within the GAPPS tri-partner agency team.Qualifications:Current registration with the...

  • Nurse Practitioner

    1 month ago

    Thunder Bay, Ontario, Canada St. Joseph's Care Group Full time

    Job DescriptionThe Nurse Practitioner (NP) will work independently as well as with the team to provide physical and mental health assessments and treatment for vulnerable clients that are not connected to any other services in the community. The NP will work collaboratively within the GAPPS tri-partner agency team.Qualifications:Current registration with the...

  • Administrative Secretary

    3 weeks ago

    Thunder Bay, Ontario, Canada Les Soeurs de l'Assomption SV Full time

    Job Title: Administrative SecretaryWe are seeking a highly organized and detail-oriented Administrative Secretary to join our team at Les Soeurs de l'Assomption SV. As an Administrative Secretary, you will be responsible for providing administrative support to our healthcare institution, ensuring the smooth operation of our daily activities.Key...

  • Administrative Secretary

    3 weeks ago

    Thunder Bay, Ontario, Canada Les Soeurs de l'Assomption SV Full time

    Job Title: Administrative SecretaryWe are seeking a highly organized and detail-oriented Administrative Secretary to join our team at Les Soeurs de l'Assomption SV. As an Administrative Secretary, you will be responsible for providing administrative support to our healthcare institution, ensuring the smooth operation of our daily activities.Key...

  • Chief of Staff

    4 weeks ago

    Thunder Bay, Ontario, Canada Métis Nation of Ontario Full time

    About the RoleThe Métis Nation of Ontario is seeking a highly skilled and experienced Chief of Staff to support the Provincial Secretaries. This is a unique opportunity to work with a dynamic team and contribute to the advancement of the Métis community.Key ResponsibilitiesOversee the day-to-day operations of the Provincial Secretaries office, ensuring...

  • Chief of Staff

    4 weeks ago

    Thunder Bay, Ontario, Canada Métis Nation of Ontario Full time

    About the RoleThe Métis Nation of Ontario is seeking a highly skilled and experienced Chief of Staff to support the Provincial Secretaries. This is a unique opportunity to work with a dynamic team and contribute to the advancement of the Métis community.Key ResponsibilitiesOversee the day-to-day operations of the Provincial Secretaries office, ensuring...

  • Chief of Staff

    3 weeks ago

    Thunder Bay, Ontario, Canada Métis Nation of Ontario Full time

    About the RoleThe Métis Nation of Ontario is seeking a highly skilled and experienced Chief of Staff to support the Provincial Secretaries office. As a key member of the senior leadership team, the Chief of Staff will be responsible for overseeing the day-to-day operations of the office, coordinating with the MNO administration and senior leadership team,...

  • Program Coordinator

    1 month ago

    Thunder Bay, Ontario, Canada Anishinabek Employment & Training Services Full time

    Program CoordinatorWe are seeking a highly organized and detail-oriented Program Coordinator to join our team at Anishinabek Employment & Training Services. As a Program Coordinator, you will be responsible for providing administrative support to our programs and services, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide...

  • Program Coordinator

    1 month ago

    Thunder Bay, Ontario, Canada Anishinabek Employment & Training Services Full time

    Program CoordinatorWe are seeking a highly organized and detail-oriented Program Coordinator to join our team at Anishinabek Employment & Training Services. As a Program Coordinator, you will be responsible for providing administrative support to our programs and services, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide...

  • Program Coordinator

    4 weeks ago

    Thunder Bay, Ontario, Canada Lakehead University Full time

    Program Assistant Opportunity at Lakehead UniversitySupport Student SuccessWe are seeking a detail-oriented and organized Program Assistant to join our team at Lakehead University. As a key member of our Student Health and Wellness department, you will provide administrative support to our programs and services.Key Responsibilities:Provide administrative...

  • Program Coordinator

    4 weeks ago

    Thunder Bay, Ontario, Canada Lakehead University Full time

    Program Assistant Opportunity at Lakehead UniversitySupport Student SuccessWe are seeking a detail-oriented and organized Program Assistant to join our team at Lakehead University. As a key member of our Student Health and Wellness department, you will provide administrative support to our programs and services.Key Responsibilities:Provide administrative...

  • Youth Program Coordinator

    1 week ago

    Thunder Bay, Ontario, Canada Thunder Bay Indigenous Friendship Centre Full time

    Job Title: Youth Program CoordinatorWe are seeking a highly motivated and dedicated Youth Program Coordinator to join our team at the Thunder Bay Indigenous Friendship Centre. The successful candidate will be responsible for coordinating and implementing programs and services that support the needs of Indigenous youth in our community.Key...

  • Regional Surgical Services Program Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada Thunder Bay Regional Health Sciences Centre Full time

    At the Thunder Bay Regional Health Sciences Centre, we are seeking a highly skilled and organized Regional Surgical Services Program Coordinator to join our team.The successful candidate will be responsible for supporting the Central Intake and Assessment Centre (CIAC) and its team of Advanced Practice Clinicians.Key responsibilities include:Providing...

  • Youth Program Coordinator

    3 weeks ago

    Thunder Bay, Ontario, Canada Thunder Bay Indigenous Friendship Centre Full time

    Job Title: Youth Program CoordinatorWe are seeking a dedicated and compassionate Youth Program Coordinator to join our team at the Thunder Bay Indigenous Friendship Centre. As a key member of our staff, you will play a vital role in supporting the well-being and development of Indigenous youth in our community.Job Summary:The Youth Program Coordinator will...

Medical Secretary, NP Program Coordinator

2 months ago

Thunder Bay, Ontario, Canada VON Canada Full time
Job Summary

The Medical Secretary plays a vital role in supporting the Nurse Practitioner (NP) and multidisciplinary staff by providing administrative assistance to ensure excellent client care and efficient daily operations. This position creates a welcoming environment for patients and families in the clinics.

Key Responsibilities
  • Screen incoming telephone calls, recording and transmitting messages, scheduling, receiving, and announcing scheduled patients and visitors, as well as screening unscheduled patients and visitors.
  • Arrange referrals to other healthcare providers, schedule appointments for consultations, x-rays, lab tests, physical therapy, MRI's, CT scans, and other medical procedures.
  • Support the Nurse Practitioner by maintaining calendars, scheduling patient appointments, physician consultations, professional meetings, conferences, and teleconferences.
  • Prepare medical reports and summaries, patient histories, operative notes, manuscripts, and correspondence.
  • Organize, coordinate, and control projects related to accreditation and training.
  • Ensure proper filing protocols, including continuous improvement.
  • Maintain patient confidentiality and protect operations through accuracy and a high level of confidentiality.
  • Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.
  • Ensure proper operation and maintenance of office equipment, troubleshooting breakdowns, performing preventive maintenance, and calling for repairs.
  • Provide appropriate screening tools to patients to complete under the direction of the NP.
  • Administer patient satisfaction surveys and submit results electronically.
  • Maintain and report statistics as required by the funder (e.g., MOHLTC, LHIN, etc.).
  • Complete data entry into the Electronic Medical Record (EMR) system, including entering new patient information, updating patient records, screening and sorting faxes, mail, and scanning/managing documents in the EMR.
  • Document all necessary conversations in the patient chart on EMR.
  • Monitor the vaccine fridge and maintain supply, including picking up vaccines as per Public Policy (e.g., maintaining cold chain).
  • Contact patients/family and specialists' offices as directed by the NP.
  • Serve and protect the healthcare community by adhering to professional standards, hospital policies and procedures, federal, provincial, and local requirements, and internal VON policies and procedures.
Common Responsibilities
  • Promote the goals and values of VON and their role as an integrated community care provider.
  • Promote a safe and healthy workplace, ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices, and Procedures.
  • Abide by all VON policies and work practices.
  • Abide by all confidentiality and protection of personal information policies, regulations, and practices, and ensure appropriate safeguards are in place within their role.
  • Work in collaboration with other staff in a team approach to service delivery.
External and Internal Relationships
  • Interact frequently with District leadership teams, Nurse Practitioners, and other multidisciplinary team members.
  • Engage with outside vendors and service providers to acquire and maintain equipment.
  • Interact with the Department of Health, Health Authorities, or Continuing Care Agencies.
  • Engage with clients and families, specialty physician's staff, and other physicians.
Education, Designations, and Experience
  • Post-secondary education in Medical Office Administration or related studies is required.
  • Minimum of 2 years' experience in a healthcare office environment is required.
  • Strong computer skills, including Microsoft Office and Electronic Medical Records (EMR), are required.
  • Understanding the Nurse Practitioner role in Primary Health Care is an asset.
Skill Requirements
  • Proven reliability and punctuality.
  • Exemplary customer service skills.
  • Excellent oral and written communication, interpersonal, and organizational skills.
  • Strong problem-solving skills.
  • Ability to maintain confidentiality and impartiality.
  • Capacity to adapt quickly to a fast-paced, dynamic work environment.
  • High degree of accuracy and attention to detail.
  • Ability to work independently and within a team setting.
  • Ability to prioritize, manage time effectively, and be flexible in an active work environment.
  • Exercise good judgment.
  • Demonstrated ability to welcome change and manage it innovatively.
Other
  • Access to a personal vehicle for business use and possession of both a current driver's license and proof of vehicle insurance.
  • A current and original copy of a satisfactory Criminal Records Check is required.
  • A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
  • Willingness to travel occasionally during the day (e.g., picking up vaccines or other supplies).