Human Resources Assistant

3 weeks ago


Saanich, Canada Domtar Corporation Full time

Department: Human Resources (HR00)

Reporting to the Human Resources Manager, the Human Resources Assistant is responsible for providing day to day support to the Human Resources Team and the Mill Manager. Duties include maintaining accurate, up to date HR information, providing recruitment support to the HR Manager and Advisor, maintaining current data in the HRIS and payroll, assisting in drafting reports, correspondence, and maintaining the various office systems and processes.

Human Resources

1. Coordinate recruitment activities for the HR Manager and HR Advisor including booking interviews, scheduling testing, booking travel arrangements for candidates, and arranging tours.
2. Work with the Training Coordinator on new hire orientation.
3. Compile minutes from various meetings (Joint Occupational Health).
4. Provide general HR support and advice regarding policies, procedures, and practices.
5. Screen applications, update progress, and close jobs as required.
6. Run reports and manage data information.
7. Act as backup to the Payroll Advisor as required.
8. Assist the HR Manager and HR Advisor in organizing annual processes such as performance reviews and salary increases.

Administrative Support

1. Provide administrative support to the Human Resources department and the Mill Manager.
2. Support a variety of HR projects, assisting in the composition of materials including presentations, memoranda, correspondence, and other communications in a timely and accurate manner.
3. Maintain the HR department's files ensuring filing is completed in a timely and accurate manner.
4. Promote and provide a safe workplace and support the health and safety program.
5. Maintain and update employee communications including social media, bulletin boards, and TV monitors.
6. Coordinate site visits and events.

Qualifications

1. Professional (CHRP) designation is considered an asset.
2. Minimum of two to three years of related Human Resources experience, preferably in a complex manufacturing environment.
3. Thorough knowledge of current Human Resources Management practices and knowledge of provincial and federal legislation governing employers’ Human Resources practices.
4. Proficient using Microsoft Office including Outlook, MS Word, MS Excel (including ability to develop and use formulas), MS PowerPoint, database programs, and internet applications and tools at an intermediate level.
5. Ability to prioritize and work effectively under pressure to meet deadlines and manage multiple tasks and priorities.
6. Effective oral and written communication skills.
7. Ability to exercise confidentiality, tact, discretion, and judgment as required.
8. Ability to maintain high levels of accuracy and strong attention to detail.
9. Strong analytical skills, including the ability to analyze numerical data, draw logical inferences, and provide reasonable recommendations.
10. Proven ability to work in a team and collaborate with others.
11. Ability to establish and maintain supportive working relationships.
12. Proven ability to be flexible, confident, and self-motivated.
13. Ability to deal with a diversity of people in a calm, courteous, and effective manner.

Only selected candidates will be contacted. Domtar is an equal opportunity employer.

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