Administrative Assistant

4 weeks ago

Ottawa, Ontario, Canada GSI environement Incorporé d'Filial Englobe Full time
Your Employer

Dare to join Englobe

At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services and environmental sciences.

With offices located across Canada, we are conveniently located to support large- and small-scale projects through different stages in many sectors. Offering a range of value-added services from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.

Why choose Englobe?

When you choose Englobe you are choosing a team with a wide range of expertise and a shared concern for the environment and their communities. At Englobe, leaving a sustainable legacy for the next generation is at the heart of everything we do. We dare to imagine a better future and to make every action count. Through our caring, we are helping to build stronger communities and positive impacts for our clients, our people, and the planet, one project at a time.

And that is not all. At Englobe, we put our people first. We have built a culture of caring, fostering diversity and inclusion, where the health and safety of our employees is a top priority. We also encourage our team members to take initiative and seize opportunities for professional development, believing that great ideas can come from anyone, anywhere. At Englobe, you will have the opportunity to grow and excel, achieving your utmost potential.

We offer

- A full range of benefits (group insurance with shared costs upon hiring, group RRSP);
- A telemedicine virtual healthcare service;
- An annual reimbursement of sports expenses;
- Opportunities for skills development;
- Flexible hours and ability to compress working hours;
- Internal policy to encourage teleworking.

Choose the path of impact. Join us in creating a positive legacy.

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process.

Your Contribution

As an Administrative Assistant you will work in collaboration with the Administrative team.

Your main responsibilities will be:

- Apply and promote Englobe's health and safety rules;
- Providing exceptional customer service internally and externally to employees and clients;
- Providing project assistance with document correspondence, reviewing, formatting, reproduction, scanning, binding, and filing;
- Conducting research, compiling data, and preparing documents;
- Performing administrative responsibilities including maintaining filing systems and databases, managing schedules, booking meetings and travel, maintaining and ordering office supplies, shipping and receiving environmental samples, field gear and documents, recording and distributing meeting minutes;
- Fulfilling receptionist duties including greeting and assisting clients, accepting and distributing mail, answering phones;
- Providing accounting support to include: Accounts Receivable, coding and obtaining approval on invoices;
- Executing prescribed technical procedures, safe work practices and work plans;
- Performing other related duties as required.

Your Profile

- Post-Secondary degree or diploma in Office Administration, Business Administration required;
- Ability to travel within the region to support office errands, as required;
- Minimum of 2 years' experience in an administrative role in an office environment required;
- Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
- Exceptional written and oral English communication skills;
- Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
- Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;
- Strong research and writing skills, ability to present information concisely and clearly;
- Excellent organizational skills, ability to implement and maintain systems of organization;
- Ability to meet tight deadlines, multi-task and thrive in a fast-paced environment;
- Demonstrated sensitivity and consideration for occupational health and safety.

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