Administrative Legal Assistant

4 days ago

Ottawa, Ontario, Canada CQ Search Group Ltd. Full time

About CQ Search Group Ltd.

CQ Search Group Ltd. is a personal injury firm based in downtown Ottawa, seeking a highly motivated and detail-oriented Administrative Legal Assistant to join our team.

Job Summary

We are looking for an individual with excellent organizational skills and attention to detail to provide administrative and legal support to our lawyers. As an Administrative Legal Assistant, you will play a critical role in ensuring efficient management of legal processes and documentation.

Key Responsibilities:

  • Prepare and draft various legal documents, correspondence, and reports.
  • Conduct thorough legal research and summarize findings to support our lawyers.
  • Assist with the preparation and filing of court documents and forms, ensuring accuracy and timeliness.
  • Manage and organize client files, maintaining confidentiality and accuracy at all times.
  • Schedule appointments, meetings, and court appearances, utilizing strong communication skills.
  • Communicate effectively with clients, witnesses, and other parties as directed by our lawyers.
  • Assist in the preparation of case materials for court and hearings, demonstrating a high level of attention to detail.
  • Maintain and update case management systems, ensuring seamless workflow.
  • Handle billing and invoicing procedures, accurately processing financial transactions.
  • Perform other administrative tasks as required, contributing to the overall success of our firm.

Qualifications:

  • A post-secondary education in a related field (e.g., Legal Assistant Diploma, Paralegal Certificate) is essential.
  • At least 3 years of experience as an Administrative Legal Assistant or in a similar role is required.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is mandatory.
  • Familiarity with legal research tools and case management software is advantageous.
  • Strong knowledge of legal terminology, procedures, and documentation is necessary.
  • Excellent written and verbal communication skills are essential.
  • Strong organizational skills with the ability to prioritize tasks effectively are crucial.
  • The ability to maintain confidentiality and handle sensitive information is vital.
  • A high attention to detail and accuracy is expected.

Assets:

  • Experience in civil litigation or injury law would be an asset.
  • Knowledge of Ontario court procedures and legal practices would be beneficial.

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