Administrative Assistant
3 days ago
Administrative Assistant - Human Resources Non Affiliated (PES2) Human Resources Department Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students in 91 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives. The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas. The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land. Under the direction of the Team Lead - Human Resources Coordinator, the Administrative Assistant provides a broad range of administrative services to assist with the effective management of employee relations. Key Accountabilities Include: Providing administrative support to the HR Officers and the Team Lead Support the full recruitment life cycle, including drafting and posting job opportunities on various platforms (Apply to Education, LinkedIn, Indeed, etc.), reviewing applications, scheduling interviews, administering tests, and preparing related materials Supporting the various transfer processes Administrative duties for all OCSB casual staffing and communicating with casual employees regarding their employment status Provide guidance to staff on Board staffing policies and procedures Maintaining support documentation for various processes as well as preparing data for various reports and summaries Respond promptly to inquiries from employees, departments, schools, external organizations, and the general public via email and phone Provide support with implementing HR initiatives as directed Performing other administrative duties as assigned Required Qualifications: One year of post secondary education 3 years of administrative experience Proficient with Google Suite (Gmail, Forms, Sheets, Drive, etc.), spreadsheets and database management Demonstrated attention to detail Excellent organizational and communication skills Strong analytical and time management skills Ability to create and maintain strong working relationships with stakeholders Individuals who possess an equivalent combination of education and experience may also be considered In addition, the following will be considered an asset: Completion of a post secondary degree/diploma/certificate in a related field Experience with HR processes and databases Experience with Apply To Education Experience with Laserfiche Previous school board experience This is a permanent full time (1.0 FTE) assignment with a start date as soon as possible. The annual salary range for this role is $52,846 - $64,476 . There is also a comprehensive benefits and pension plan available. How to Apply: Applicants are required to apply through the ApplytoEducation (ATE) platform by 5:00 pm on Friday, March 28, 2025 If you do not currently have an ATE account, you will be prompted to create a free account and upload your resume and cover letter. Interviews : We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. If selected for an interview, you will receive an email including the interview date/time, google meet link and process details. Incomplete applications will not be considered. Questions regarding the application process can be directed to You will be required to provide a negative Original Police Record Check for the Vulnerable Sector dated within the last 6 months if successful in the hiring process. AI may be utilized throughout the selection and recruitment process Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at hrstaffing@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made. Information Collection Authorization : In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), 1989. This information is collected under the legal authority of Section 265(1)(d) of the Education Act (R.S.O. 1990 c.E.2) as amended, and may be used as necessary for some or all of the following principal administrative purposes related to: The Ottawa Catholic School Board's operation, school programs and educational services, student records, and Ministries of the Government of Ontario. The Board's ' Use and Disclosure' & the 'Protection of Privacy Policy' may be viewed on the Board's website at . Questions about Privacy should be directed to the Privacy Officer by email to: .
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