Administrative Assistant

6 days ago

Saskatoon, Canada Breck Construction Full time

Company Overview:

From mine sites to major industrial plants, Breck delivers top-tier construction services across the mining, oil & gas, and heavy industrial construction industries. We specialize in the big stuff; long-term maintenance, inspections, shutdowns, upgrades, and large-scale expansions.

With our head office in Saskatoon, our reach extends across Saskatchewan and Ontario, where our crews are known for getting the job done safely, efficiently, and with pride. Whether it's a massive project or a tight turnaround, Breck is built for it.

Position Overview:

The Administrative Assistant position is a permanent full-time, out-of-scope position. This position will be responsible for organizing and coordinating office administration and procedures.

Responsibilities:

Executive Team and Office Support

- Provide confidential administrative support to the CEO and executive team, including preparing documents and presentations.
- Manage executive calendars, coordinate internal and external meetings, and prepare agendas and minutes.
- Coordinate travel and accommodation for the executive team and other staff as required.
- Draft, proofread, and distribute letters, reports, and other correspondence on behalf of senior leadership.

Office Coordination

- Maintain office systems, equipment, supplies, and vendor relationships to ensure seamless daily operations.
- Order, track, and replenish office supplies and materials for head office and worksites.
- Organize filing systems, databases and document control processes.
- Assist with the development and formatting of internal forms, templates, and procedures.
- Provide frontline support by handling incoming calls, emails, and routine inquiries from clients, suppliers, and field teams.

Operational Support

- Assist with bid preparation, prequalification packages, and other business development materials.
- Coordinate fleet management activities including repairs, maintenance, registration, and insurance.
- Support the creation of promotional, publicity, and internal communications materials.
- Provide administrative support for safety, HR, finance, estimating, and project teams as assigned.

General

- Maintain confidentiality and use sound judgement in managing sensitive information.
- Support special projects, initiatives, and events led by the CEO and executive team.
- Perform other duties as required to ensure efficient operations

Qualifications:

- Office administration diploma or equivalent.
- Experience in an office setting is preferred.
- High level communication skills, both written and verbal.
- Must possess strong organizational skills.
- Ability to work with clients, suppliers and employees at all levels of the organization.
- Proficient in Microsoft Office applications.
- Possess a valid Class 5 Driver's License - preference will be given to candidates with a clean driving record (driving abstract required).

At Breck Construction, we pride ourselves in being an equal opportunities employer and proudly boast a diverse workforce. By drawing on the strength of our diversity, we are confident we can meet future challenges and help create prosperity for our employees, clients, and communities.

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