Administrative Assistant

1 week ago

Vancouver, Canada Kelly Deck Design Full time

We are looking for a quick thinking, service oriented and well-organized individual to fill the role of Administrative Assistant at Kelly Deck Design.

This person is passionate about creating order from chaos and thrives in a busy, changing environment. They easily shift gears, maintain a calm disposition and keep focus on the most important tasks at hand. They are very good with people and able to navigate many personalities with ease.

**Work Hours**:
Monday to Friday 9 am - 5 pm

**This role is a support function for the team with diverse responsibilities.**

**Office Support**:

- Front line calls/scheduling with clients, vendors and trades on behalf of the design team
- Office Administration and care - maintaining supplies, general cleanliness and overall office organization
- Preparing meeting rooms for meetings
- Maintain project, vendor, client lists/database
- Maintaining digital templates/documents

**Design Team Support**:

- Preparation of documents/databases required for interior design construction
- Assisting design team in obtaining prices, samples etc. for design projects
- Coordinating meetings with sales reps
- Pick-up and delivery of items/purchases as required
- Purchasing and returns for projects as needed
- Tracking of purchases as required by Logistics Coordinator

**Financial Administration**
- Accounts payable: Processing payments and reconciling visa transactions
- Completing expense reports for the design team

**Personal Assistant**
- Providing assistance to Director as needed, including administration, meals and errands.

**Minimum Qualifications**:

- Post-secondary Diploma or certificate in relevant field.
- 2+ years working experience in a high pressure, project based, fast paced and detailed oriented organization
- Exceptional time management and task prioritization skills
- Service and team orientation
- Exceptional knowledge of MS Office Suite
- Exceptional knowledge of Google Calendar/Mail/Drive
- Valid BC drivers license and vehicle required

**Preferred Qualities**:

- Accurate and precise data entry skills
- Extremely organized with strong attention to detail
- Be able to work independently and in a fast-paced, team environment
- Ability to multi-task many different tasks/projects
- Interest in working in a creative field
- Positive, proactive and helpful to the team
- Ability to liaise well with the staff, clients and reps
- Desire to better the everyday operations of the firm

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday

Work Location: In person

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