Administrative Assistant

2 days ago


Vancouver, Canada Wener Mgmt Full time

**About Us**

Wener Mgmt is a dynamic and innovative Artist Management company with offices in Vancouver, BC and Toronto, ON. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team.

We are seeking a highly dynamic and vibrant Administrative Assistant to join our fast-paced, innovative environment. This role is not just about assisting; it's about becoming the right hand of a high-energy CEO whose world moves in various ways.

**Key Responsibilities**:

- Manage and efficiently organize the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Draft and prepare official documents, memos, and reports as needed.
- Maintain accurate and up-to-date records, databases, and filing systems.
- Coordinate and support meetings, including preparing agendas, taking minutes, and distributing relevant materials.
- Help manage CEO’s work flow and task list.
- Manage office supplies, order new inventory, and maintain a clean and organized workspace.
- Assist in creating and implementing office policies and procedures.
- Financial file organization.
- Research and source vendors or suppliers as needed.
- Stay up to date on key activities for the entire roster, occasionally sending out e-blasts to partners.
- Assist in event planning and coordination.
- Assist CEO in private endeavours as needed.
- Collaborate on various projects and initiatives, providing administrative support as required.
- Handle confidential information with discretion.

**Qualifications**:

- Proven experience as an Administrative Assistant, Executive Assistant or similar role.
- Exceptional organizational, time-management, and multi-tasking skills.
- Strong communication and interpersonal abilities.
- Ability to work under pressure and adapt to a rapidly changing environment.
- Proficiency in MS Office, Google and other office management tools.
- High level of discretion and confidentiality.
- Energetic, proactive, and capable of thinking on your feet.
- Previous experience or interest in the music/entertainment/industry is a plus.

**Job Types**: Full-time, Fixed term contract

**Salary**: $50,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Vancouver, BC V5Z 1C6



  • Vancouver, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...


  • Vancouver, Canada Claren Academy Full time

    **Career Opportunity - Administrative Assistant** Claren Academy is an independent elementary school. Founded with a focus on the future, we give our students strong academic foundations and the tools to be creative, competent, and happy in their changing world. Claren Academy is seeking an **Administrative Assistant** to join our growing, dynamic school...


  • Vancouver, Canada Acara Solutions Full time

    Our client in the rail industry is seeking an Administrative Assistant to join their Vancouver team. - **Purpose of the job**:_ - Under broad supervision of the Site Manager, performs managerial work to assist in the administration and coordination of all activities; _ - This includes supporting the management team and executes administrative tasks with...


  • Vancouver, Canada Loomo Marketing Full time

    **Administrative Assistant** Loomo Marketing is a full-service branding and marketing agency, with regional offices in Vancouver and Victoria, British Columbia. We are looking for a full-time Administrative Assistant to support our senior management team (open to part-time applicants as well). This role is perfect for someone with experience who is looking...


  • Vancouver, Canada inplayLIVE Full time

    **Administrative Assistant** Are you an Administrative Assistant who wants to help make a big impact on the world of sports? Through our program, thousands of members have learned the in-play strategies used by the top 0.01% of sports investors. inplayLIVE has also created 7 Millionaire Sports Investors. We are now looking for an Administrative...


  • Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...


  • Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada Canuck Place Children's Hospice Full time

    **Administrative Assistant** **Location**:Granville Office and Vancouver Hospice **Reporting to**:Administration Manager & Clinical Program Assistant **Job status**:Permanent, full-time 1.0 FTE (75 hours bi-weekly) **Compensation**:$50,000 - $53,000 - We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada RPMGlobal Full time

    **About the Role** Opportunity for an enthusiastic, energetic and experienced office administrator to provide office administration support to our North American operations. Working as the Administrative Assistant within the RPM Advisory Division, this role will provide varied administrative support to the team and ensure the smooth running of the growing...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada Pan American Silver Corp. Full time

    Pan American Silver was created with the intention to provide investors with the best vehicle to gain exposure to higher silver prices. Our vision is to be the world’s pre-eminent silver producer, with a reputation for excellence in discovery, engineering, and sustainable development. Pan American Silver has several underground and open pit operations in...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. Administrative Assistant Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of...


  • Vancouver, Canada The Salvation Army Harbour Light Full time

    POSITION PURPOSE SUMMARY: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may...