Front Office Administrator
2 weeks ago
Headquartered in Toronto, the Canada Infrastructure Bank (CIB) is responsible for investing in new infrastructure projects. The CIB’s mission is to work with provincial, territorial, municipal, federal, Indigenous and private sector investor partners to transform the way infrastructure is planned, financed and delivered in Canada.
The **Front Office Administrator / Receptionist - Bilingual** provides front line reception in the office and for the main general enquiry phone line. The Front Office Administrator / Receptionist - Bilingual provides administrative, clerical, and operational support.
**Responsibilities**:
- Receive and respond to in-person, written or phone enquiries received in English or French in a professional manner, screening and/or transferring as appropriate
- Coordinate incoming and outgoing mail and courier packages with discretion and confidentiality
- Sign for packages and access cards
- Liaise with building management for maintenance and other duties as required
- Monitor office, pantry and printer supply levels and order/reorder as required
- Arrange regular maintenance of HVAC, fire extinguishers, coffee machine and water cooler filter
- Ensure common areas, kitchen and meeting rooms are well maintained and kept clean
- Prepare presentations and other materials, photocopying, scanning, and binding as required
- Maintain electronic and paper files
- Prepare expense reports
- Establish positive and productive relationships with administrative counterparts within the CIB, and in Infrastructure Canada and other departments or Crown Corporations as required
- Liaise with I.T. support to resolve any technical issues
- Assist with onboarding and offboarding of staff such as ordering access cards and hardware
- Maintain the CIB health and safety measures including participation as a member of the Joint Health and Safety committee and Fire Warden
- Other general office administrative duties and special projects, as required
Your ideal profile
- Must be fluently bilingual in English and French, both oral and written
- College diploma or equivalent in addition to related work experience
- Minimum 3 years’ experience in a front-line reception role and in supporting senior executives and interacting with senior individuals from other organizations
- Financial services industry and/or public sector experience is a definite asset
- Experience that demonstrates outstanding judgment and organizational skills with attention to details, the proven ability to handle confidential information with discretion, ability to manage and prioritize various competing demands, and the highest level of client service and response
- Excellent ability to communicate effectively both orally and in written form
- Flexible and willing; a “can do” attitude and ability to demonstrate support for and deal with continuous change
- Service-orientation, high degree of client focus
- Well organized and able to prioritize and manage multiple tasks in a fast-paced environment while maintaining a high level of attention to detail
- High level of tact, diplomacy and discretion in dealing with highly confidential, sensitive information and interactions
- Use sound judgment to know when to escalate potential problems, sensitive issues, etc.
- Proactive, with the ability to anticipate needs
- Decisive and resourceful with the ability to identify, analyze and respond to difficult situations or requirements and to solve problems
- Ability to build effective, trusting relationships across the organization
- Ability to work effectively in teams/groups
- Takes personal accountability for delivery of results and achieving outcomes
- We thank you for your interest. Only those selected for further screening or an interview will be contacted._
-
Front Office Administrator
4 weeks ago
Old Toronto, Canada Afl Full timeAmerica Fujikura Limited (AFL) is looking for YOU, an enthusiastic, customer service minded Front Office Administrator who wants to work in a collaborative, friendly and supportive environment. If you are interested, join our team, and help us to deliver value-added services to AFL, our clients, and our collaborative and dedicated team. HERE'S THE IMPACT...
-
Front Office Administrator
4 weeks ago
Old Toronto, Canada Afl Full timeAmerica Fujikura Limited (AFL) is looking for YOU, an enthusiastic, customer service minded Front Office Administrator who wants to work in a collaborative, friendly and supportive environment. If you are interested, join our team, and help us to deliver value-added services to AFL, our clients, and our collaborative and dedicated team. HERE'S THE IMPACT...
-
Front Office Administrator
4 weeks ago
Old Toronto, Canada Afl Full timeAmerica Fujikura Limited (AFL) is looking for YOU, an enthusiastic, customer service minded Front Office Administrator who wants to work in a collaborative, friendly and supportive environment. If you are interested, join our team, and help us to deliver value-added services to AFL, our clients, and our collaborative and dedicated team. HERE'S THE IMPACT...
-
Front Office Administrator
1 week ago
Toronto, Canada CSN Avenue Collision Full timeup for office staff with general administrative duties. **Major areas of responsibility** Reporting to : The Body Shop Manager - Provide courteous assistance to customers and internal clients. - Carry out administrative duties that support insurance claims and private jobs. - Provide administrative services in an effective and efficient manner to ensure...
-
Front Office Executive
7 days ago
Toronto, Canada Matrix Infologics Inc. Full timeThe Front Office Executive provides reception and administrative assistance at **Matrix Infologics Inc**. The Front Office Executive is the front-line receptionist and courteously greets and welcomes all visitors to the office, responds to inquiries and redirects to appropriate contact, assists the with record clerical activities, answers the main telephone...
-
Front Office Coordinator
4 days ago
Toronto, Canada Boat Rocker Media Full time**THE ROLE** The **Front Office Coordinator **will report into the **Office Manager **and will be responsible for** **the overall front desk activities and experience of employees and guests as they enter Boat Rocker’s head office. They will ensure it is a safe and accommodating space, that meets the needs of the organization and its employees in...
-
Front Office Coordinator
1 week ago
Toronto, Ontario, Canada Boat Rocker Media Full timeTHE ROLEThe Front Office Coordinator will report into the Office Manager and will be responsible for the overall front desk activities and experience of employees and guests as they enter Boat Rocker's head office. They will ensure it is a safe and accommodating space, that meets the needs of the organization and its employees in compliance with health and...
-
Front Office Manager
2 weeks ago
Toronto, Canada Marriott International, Inc Full time**Job Number** 24085775 **Job Category** Rooms & Guest Services Operations **Location** Delta Hotels Toronto, 75 Lower Simcoe Street, Toronto, ONT, Canada VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Responsible for all front office functions and staff. Areas of...
-
Front Office Manager
1 month ago
Toronto, Canada Easton's Group of Hotels Inc. Full timeJOB OVERVIEW Manage all aspects of the front office areas which may include, but is not limited to guest registration, bell services, business center, telephone services, concierge services, and guest reservations to ensure guest satisfaction and maximize hotel profitability. Adhere to all brand standards and desk merchandising. DUTIES AND...
-
Part-time Front Desk Administrator
4 weeks ago
Toronto, Canada Property.ca Inc., Brokerage Full time**Who We Are**: - Property.ca Inc., is a specialized real estate company, powered by its two flagship technology solutions: condos.ca and property.ca and offering unique expertise, unrivaled data, market insights and end-to-end real estate services. Specializing in urban markets with knowledge of GTA and Vancouver areas & neighbourhoods, Property.ca Inc.,...
-
Front Office Manager
2 days ago
Old Toronto, Canada Accor Hotels Full timeCompany Description#BeLimitlessWe are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.By...
-
Part Time Front Office Administrator
4 days ago
Toronto, Canada Krest Dental Ceramics Full timeWe're a dental lab seeking a reliable office admin with a positive outlook. Duties are wide ranging, with potential for growth within the company. **Requirements**: - dependable - uplifting energy and personality - able to accept directions in a positive manner - fluent in speaking and writing in English - high level of organization - intuitive to the...
-
Administrative Assistant
3 weeks ago
Toronto, Canada ARS Head Office Full time**Position**:Administrative Coordinator **Reporting to**: Senior Manager - Operations We are looking for an Administrative Coordinator to manage the front office reception desk, provide support to managers, other staff and office visitors by handling a variety of tasks in order to ensure that all interactions between our organization and others are...
-
Assistant Front Office Manager
3 weeks ago
Toronto, Canada Hilton Full timeAn Assistant Front Office Manager is responsible for assisting in the direction and administration of Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability. **What will I be doing?**As an Assistant Front Office Manager, you would be responsible for assisting in the direction and...
-
Office Administrator
2 weeks ago
Toronto, Canada Cast & Crew Full timeAt Cast & Crew, we've empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies - we operate as a combined entertainment technology and services provider offering industry standard screenwriting...
-
Front Office Manager
4 weeks ago
Toronto, Ontario, Canada Delta Toronto Full timeJob Number Job Category Rooms & Guest Services OperationsLocation Delta Hotels Toronto, 75 Lower Simcoe Street, Toronto, ONT, Canada VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type ManagementJob SummaryResponsible for all front office functions and staff. Areas of responsibility include Bell Staff, Switchboard Operations, Guest...
-
Front Office Manager
1 month ago
Toronto, Ontario, Canada Delta Toronto Full timeJob Number Job Category Rooms & Guest Services OperationsLocation Delta Hotels Toronto, 75 Lower Simcoe Street, Toronto, ONT, Canada VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type ManagementJob SummaryResponsible for all front office functions and staff. Areas of responsibility include Bell Staff, Switchboard Operations, Guest...
-
Assistant Front Office Manager
4 weeks ago
Toronto, Canada Hyatt Regency Toronto Full timeSummary - At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing authentic hospitality and meaningful experiences to each and every guest. Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting...
-
Toronto, Canada University of Toronto Full time**Date Posted**:02/16/2023 **Req ID**: 29756 **Faculty/Division**: Faculty of Applied Science & Engineering **Department**: Div of Engineering Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00040207 **Description**: **About us**: For over 80 years, the Division of Engineering Science has been a flagship program in the Faculty of...
-
Assistant Front Office Manager
2 days ago
Toronto, Canada Sonesta Full time**Job Description Summary** The Assistant Front Office Manager sets the tone for Sonesta’s mission by always going above and beyond for our guests and coworkers. The Assistant Front Office Manager is responsible for assisting in managing all aspects of the front office areas which may include but is not limited to guest registration, bell services,...