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Administrative Assistant

1 month ago

St Albert, Canada The Salvation Army Full time

Job Title:
Administrative Assistant

Competition #:
Ministry Unit Name:
TSA St. Albert

Status/Hours:
Part Time (15 hours/week)

Salary Range:
$18.86 - $24/hour

Date posted:
Work Address:
165 Liberton Dr.

Posting Expires:
Applications Accepted By:
**Attention**: Bhreagh Rowe

Please no phone calls.

Mail: 165 Liberton Dr. St. Albert AB

Mission and Values:
The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Vision Statement**

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**: We give hope through the power of the gospel of Jesus Christ.
**Service**: We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**: We responsibly manage the resources entrusted to us.

**Job description**:
**Key Responsabilities**

**1. Administrative Support**
- Builds and maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked).
- Answers phone calls and directs walk ins.
- Maintains input into the Salvation Army Management Information System (S.A.M.I.S.).
- Prepares and receives paperwork for various projects and processes.
- Communicates clearly and effectively, both orally and in writing.
- Supports external reporting requests as needed.
- Responds to routine enquiries, both internal and external to the organization.
- Makes decisions on routine and urgent administrative matters in the absence of the supervisor.
- Opens and distributes in-coming mail and processes out-going mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s).
- Track and organize room rentals.
- May order all stationery supplies and maintains adequate office supplies and other supplies as needed; may maintain postage meter supply; may arrange for maintenance of office equipment.
- May track employee mandatory training, education, driver’s abstracts, etc.
- Create and maintain a donor relation program.
- Performs other position-related duties as assigned.

**2. Financial Administration**
- Process accounts payable, entering invoices into accounting systems.
- Process cash receipts and contributions from the public, prepares and deposits funds to the local operating bank and enters into local the accounting system; issues tax receipts as required for charitable giving.
- Process accounts receivable invoices to clients of the ministry unit for services rendered, and/or prepare and distribute monthly accounts receivable statements to facilitate collection of outstanding accounts receivable.
- Process monthly Visa statements on TEM
- May handle and reconcile petty cash.

**3. Program Support**
- Provide administrative support to Corps Officer and Community Ministries Officer on program delivery.
- Provides frontline delivery of services during Christmas distribution and Kettle Campaign.

**Qualifications and Education requirements**:

- *NOTE: For some jobs, you may be required to provide validated educational documentation. _

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Completion of a formal post-secondary/college program of two (2) academic year in a related field.
- Alternative combinations of education and experience may be considered.

**Experience**:

- Two years of work experience in client/customer relations and/or administrative work is preferred.

**PREFERRED SKILLS/CAPABILITIES**:

- Must comply with all Salvation Army policies and procedures and associated legislation.
- Strong administrative skills and proficiency with computers and database (particularly Excel, Word, Internet and, familiar with Office 365) and keyboarding.
- Knowledge of Salvation Army systems (Octagon, SAMIS, RAC and TEM) would be a definite asset.
- Ability to maintain information in confidence and exercise good judgement.
- Participate in ongoing professional development and training.
- Participate in regular supervision and performance appraisal process.
- Represent the organization in a positive, professional, and engaging manner.
- Exhibit good listening skills and possess good oral/written communication skills.
- Ability to follow written instructions and create written reports.
- Good interpersonal skills, integrity, and adaptability.
- Attention to detail, problem solving and analytical skills.
- Self-directed with strong organizational skills and the ability to complete assignments and meet deadlines.
- Work in compliance with the OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies an

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