HR Assistant

5 months ago


York, Canada Marsim Auto Group Full time

**Administrative & HR tasks**:

- Coordinate meetings, reservations & travel for Executive Team.
- Plan, organize & coordinate special events for Exec meetings with suppliers and head office.
- Take minutes for weekly managers meetings.
- Update the company organizational chart.
- Manage and Coordinate Social Committee and staff events.
- Work with Management Team with planning and organizing of annual holiday party.
- Manage Employee Year’s of Service Awards.

**Recruitment**
- Work alongside Dept Managers to actively identify recruiting needs, in order to recommend solutions and assist with recruiting needs.
- Working with Dept managers to ensure a detailed job description is created for each job posting/new hire.
- Responsible promoting the job posting using various platforms such as Indeed, Linkedin, etc.
- Conducting phone interviews and scheduling and coordinating of person-to-person interviews.
- Manage the paperwork process for designated new hires efficiently and with attention to detail.
- Maintain a proactive talent pool.
- Conduct reference checks, background checks, drivers abstract, vulnerable sector screen checks, etc.
- Support MAG initiatives designed to maximize employee satisfaction, while building, improving and reinforcing the company culture.
- Demonstrate appropriate recruitment strategies.

**Onboarding**
- Manage onboarding process.
- Update the onboarding process and ensure all documentation is current.
- Update HR drive onboarding material.
- Ensure each team lead is actively participating and provides proper orientation for each new hire in their job.
- Ensure each team lead introduces new hires to specific staff they will be working with.
- Create employee ID numbers, updating employee information, providing necessary employee information in a timely manner, creating employees files and ensuring that all required documents are on file.

**Termination**
- Conduct exit interviews and administer severance.
- Assist with firing decisions and notification of termination.
- Ensure all legal paperwork is prepared, presented in a professional manner and signed by employee.
- Ensure documents are stored in employee file (physical and electronic copy).

**Facilities Management**

**Training and Development**
- Identify necessary training for each department, develop programs, set learning objectives, set training calendar, source trainers internally and externally and evaluate program effectiveness (other than HACC Signature Program).
- Assess and develop training plans by department and/or organization as a whole.

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- DCS / DEC (required)

**Experience**:

- Human resources: 2 years (required)

Work Location: In person


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