Legal Assistant

7 months ago

Toronto, Canada Goldblatt Partners LLP Full time

Position Available: Legal Assistant at Goldblatt Partners LLP

Law Type: Labour and Employment

Date Available: Immediately

Major Responsibilities:

- Performs all clerical, administrative and general office duties for the assigned lawyer;
- Communicates with lawyer’s peers, subordinates, clients, boards, etc., to schedule appointments, arbitrations or appearances, and coordinates arrangements for meetings/conferences, etc.;
- Receives all incoming mail and redirects, prioritizes and records deadlines;
- Organizes and expedites the flow of work through the lawyer’s offices;
- Routes or answers routine correspondence and faxes not requiring the lawyer’s attention and initiates follow-up as required;
- Creates, types, formats, reviews and proofreads documents and correspondence to ensure compliance with legal procedures and grammatical usage;
- Prepares Ontario Labour Relations Board (OLRB), Grievance Settlement Board (GSB) and Human Rights Tribunal Ontario (HRTO) forms according to general instructions and/or precedents;
- Arranges for proper service and filing of OLRB, GSB and/or HRTO forms;
- Arranges for timely payment of invoices, completes expense reports, prepares file status reports, work-in-progress reports and pre-bills;
- Performs transcription functions as necessary and requested;
- Sets up and maintains filing systems, utilizing knowledge of legal records and procedures (including a tickler system) and frequently controls confidential materials and documents;
- Enters dockets daily, prepares time summaries and other reports as required;
- Follows proper file opening and closure procedures, coordinates file closings, and arranges for storage of closed files;
- Makes travel arrangements, including booking flights, hotels, vehicle rental, etc.;
- Provides secretarial assistance to other lawyers if time permits.

Knowledge, Skills and Abilities:

- Two to five years of legal administration experience preferably in the field of Labour and Employment Law;
- Excellent and proven ability to communicate orally and in writing, with a focus on grammatical, syntax, spelling and punctuation skills;
- Strong understanding of Labour Board procedures and time limitations;
- Strong attention to detail and excellent proofreading skills;
- Highly organized with an ability to prioritize, meet deadlines, multi-task; and adapt to frequently and rapidly changing priorities;
- Ability to work independently with minimum instructions;
- Demonstrates discretion and effectively manages confidential information;
- Effectively work with other assistants in managing shared files between multiple lawyers;
- Effectively work in a team environment or independently, as the situation requires;
- Produces detail-oriented work with minimum errors;
- Effectively communicates with internal and external clients (written and verbal);
- Provides exemplary client service;
- Excellent and accurate keyboarding skills with speed in excess of 55 words per minute;
- Experience with Word, Excel, PowerPoint and AdobePro;
- Working knowledge of document management systems (NetDocuments), Soluno and time management systems (Tikit/Soluno) would be an asset;
- Working knowledge of legal office administration through the completion of an office procedures course or related experience;
- Ability to operate standard office equipment;
- Recognizes and diffuses stressful situations and deals with clients in a sensitive manner;
- Demonstrates discretion and effectively manages confidential information;
- Demonstrates sound work ethics and judgment;
- Respectful, honest and trustworthy.
- Ability to work overtime if requested and/or when necessary.

Working Conditions:
This position reports to the above-listed lawyers and the Manager, Human Resources and Facilities. There are no supervisory responsibilities.

The above statements are intended to describe the general nature and level of work being performed by the incumbent of this job. They are not intended to be an exhaustive list of all responsibilities and activities of the position. The responsibilities of this position may be altered from time to time.

**Benefits**:

- Dental care
- Extended health care
- Vision care

Work Location: Hybrid remote in Toronto, ON M5G 2C2

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