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Administrative Assistant
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 40 to 44 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
**Work setting**:
- Education
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Supervise office and volunteer staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Perform basic bookkeeping tasks
- Oversee the preparation of reports
- Oversee development of communication strategies
- Oversee the classification and rating of occupations
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Manage training and development strategies
- Maintain and manage digital database
- Establish and implement policies and procedures
- Conduct performance reviews
- Conduct research
- Assign, co-ordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Oversee payroll administration
- Advise senior management
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:
- 1 to 2 people
**Computer and technology knowledge**:
- MS Excel
- MS PowerPoint
- MS Word
- MS Windows
- Adobe Acrobat Reader
- Adobe Photoshop
- MS Outlook
- SharePoint
- Social Media
**Technical terminology**:
- Business
**Area of specialization**:
- Correspondence
**Security and safety**:
- Basic security clearance
**Work conditions and physical capabilities**:
- Work under pressure
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Adaptability
- Quick learner
- Time management
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