Admin Assistant

2 weeks ago

Edmonton, Canada The Salvation Army Full time

Job Title: Admin Assistant - Business

Comp. #: 118501-2024-03

Ministry Unit: Edmonton Centre of Hope

Status/Hours: 1.0FTE (80 hours bi-weekly)

Salary Range: $41,070 - $61,605 per annum

Date Posted: January 12, 2024

Work Address: 12520 140 Ave NW, Edm

Expiry Date: January 21, 2024

Applications Accepted By**:E-mail only through Indeed**

Mission and Values:
The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Vision Statement**

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**: We give hope through the power of the gospel of Jesus Christ.

**Service**:We reach out to support others without discrimination.

**Dignity**: We respect and value each other, recognizing everyone’s worth.

**Stewardship**: We responsibly manage the resources entrusted to us.

**Job description**:
**Position Purpose summary**:The Administrative Assistant - Business provides administrative support to the Business Manager and facilitates the processing of tasks related to the administrative functions, ensuring that all processes meet or exceed The Salvation Army’s standards and reporting requirements.

**Accountabilities**:
**Administrative Support**
- Assist with maintaining and updating internal job board postings
- Assist Business Manager with updating ministry unit specific policies and procedures as required
- Assist with maintaining, filing, and archiving as necessary, all personnel hard and digital files as required
- Assist with planning and implementation of special employee engagement events as required
- Assist with maintaining and updating employee information and records as required
- Update necessary form letters when required
- Take minutes, photocopy, fax, assist in preparing materials for EMAC meetings, OH&S meetings, department meetings, union meetings, bargaining and grievance materials preparation when required
- Assist with union-related issues (complaints/grievances/fact finding, etc.) as requested
- Assist with compiling and organizing supporting documentation for audit purposes
- All other administrative duties as required

**Training and Orientation**
- Assist with scheduling and facilitation of New Hire Orientation sessions at Edmonton Centre of Hope sites
- Assist with sourcing, arranging and scheduling in-house training for front-line program staff as required by external funders and CAC accreditation requirements.
- Assist with monitoring and recording staff training and employee critical dates to ensure compliance with required standards.

**Health & Safety**
- Assist with staff compliance with health and safety standards

**Qualifications and Education requirements**:

- *NOTE: For some jobs, you may be required to provide validated educational documentation. _

**Education, Qualifications and Certifications**:

- Completion of a formal post-Secondary certificate or diploma in Business or Office Administration or its equivalent
- A combination of training and experience in Administration may be considered

**Experience and Skilled Knowledge Requirements**:

- One to three years’ experience in a professional office setting in an administrative capacity
- Experience working in a unionized environment is an asset
- Must be proficient in MS Word, Excel, MS Publisher, PowerPoint
- Experience working within a social services environment is considered an asset

**Skills and Capabilities**:

- Sound understanding of The Salvation Army, its mission and its principles, and a willingness to adhere to them
- Ability to maintain confidentiality in all matters pertaining to clients and co-workers of The Salvation Army Edmonton Centre of Hope
- Must have excellent oral and written English communication and interpersonal skills
- Flexible and be able to adapt and provide a wide range of support activities in a fast-paced environment with strong prioritizing and organizing skills
- Understanding of and compliance with legislative knowledge of Employment Labor Standards, Human Rights Act and Collective Agreements a strong asset
- Must display sound judgement, strong attention to detail and willingness to take initiative
- Ability to create a working climate that is positive, mutually supportive, respectful and non-judgemental

DAYS and HOURS of work: 80 hours bi-weekly as determined by Manager

**Salary**: $41,070.00-$61,605.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour s

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