Admin Assistant

2 weeks ago

Edmonton, Canada The Salvation Army Full time

Job Title: Admin Assistant - Finance

Competition #: 118501-2023-25

Ministry Unit Name: Edmonton Centre of Hope

Status/Hours: 1.0FTE (80 hours bi-weekly)

Salary Range: $21.71-$23.37/hr as per Collective Agreement

Date posted: February 6, 2023

Work Address: 9611-102 Avenue

Posting Expires: February 15, 2023

Applications Accepted By**:E-mail only through Indeed**

Mission and Values:
The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Vision Statement**

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

**Core Values**

The Salvation Army Canada and Bermuda has four core values:
**Hope**: We give hope through the power of the gospel of Jesus Christ.
**Service**: We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**: We responsibly manage the resources entrusted to us.

**Job description**:
**Position Purpose summary**:
The Administrative Assistant - Finance Department position facilitates the processing of tasks related to the finances of the Centre, ensuring that all processes meet or exceed The Salvation Army’s accounting standards and reporting requirements.

**Key Responsibilities**:
**Accounting Duties**:

- Routine bookkeeping - reconciliation of meal and bus tickets and gift cards. Prepare journal entries (correcting and/or adjusting month end)
- Accounts Payable - processing invoices, corporate credit cards, employee expenses, fleet vehicle statements and request for refunds
- Accounts Receivable - residential payment and damage deposit reconciliation
- Accurately records financial and ‘gift in kind’ donations including the issuance of official receipts and the forwarding of information to Administration for ‘thank you’ to donor
- Meeting with clients on financial issues including rent payments
- Handle and reconcile Petty Cash
- Handling and reconciling client Trust Funds
- Preparing and submitting financial reports
- Complete Bank Deposits
- Complete reporting forms including month end reports, remittances, funder reports, internal reporting forms
- May assist in annual budgeting process

**General Office Duties**:

- Answering, screening, and directing telephone calls and inquiries
- Greet and respond to visitors to the Finance Department
- Resolve routine inquiries
- File documents electronically and/or manually
- Photocopy and distribute materials as requested
- Draft and type correspondence as required
- Open mail with 2ndstaff member ensuring all donations (cash or cheque) are recorded and handled as per policy
- May order stationary and office supplies for department
- Handle and ensure the protection and confidentiality of all files and documents

**Qualifications and Education requirements**:

- *NOTE: For some jobs, you may be required to provide validated educational documentation._

**Education/Certifications**:

- Minimum two (2) years of Community College with cerfication in accounting/finance
- Clear Criminal Record Check including Vulnerable Sector Check is a requirement

**Experience**:

- One (1) to two (2) years in accounting related training and two (2) to five (5) years experience in an accounting office
- Demonstrated proficiency in mathematical skills and cash handling
- Experience working in an office setting with a workforce of 50+ employees
- Respect and understanding of The Salvation Army - its mission, culture, and values

**Required Skills/Knowledge**:

- Attention to detail and accuracy, meticulous, organized and proficient working with numbers
- Able to work in a diplomatic and tactful manner
- Strong sense of integrity with professional ethics
- Ability to handle confidential information
- Strong written and verbal commununication skills - clear and simple to understand
- Effective organizational and time management skills - self-motivated and disciplined self-starter

DAYS and HOURS of work: 1.0FTE (80 hours bi-weekly as scheduled by Manager)

**Salary**: $21.71-$23.37 per hour

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you have a certificate / diploma in accounting/finance?

**Experience**:

- accounting: 2 years (required)

Work Location: One location

Application deadline: 2023-02-15

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