Administrative Assistant, Scholarship
3 weeks ago
**Requisition Details**:
- **Job Title**:Administrative Assistant, Scholarship & Community (Contract)**:
- **Requisition #**:24-0350**:
- **Location**: Doon
- **Department**: School of Business
- **Payband**: E
- **Starting Rate**: $27.81
- **Payband Range**: $27.81 - $32.24
- **Hours/Week**: 35
- **Posting Date**: Wednesday, May 22, 2024
- **Closing Date**: Wednesday, May 29, 2024 at 11:59 PM EST
- **Vacancy Type**: Support Staff - Full-time Temporary Appendix D Contract
Support Staff Temporary Full-time Appendix D Contract Replacement Position (May 2024 - December 2025)
**Responsibilities**:
- Consults with the Chairs, Program Managers and other areas as required to create processes, track the progress regarding the implementation, provide regular reporting to various stakeholders and inform faculty
- Responds to a variety of inquiries from various College stakeholders that require knowledge of College policies, procedures and services as well as School of Business practices
- Supports events and knowledge sharing activities related to SRCA including scheduling meetings, ordering food, creating forms, programs and promotional materials, organizing and tracking registration, assisting with on-site logistics, responding to participant inquiries, taking minutes/documenting key event outcomes, and completing event expenses
- Organizes the daily activities of the Chairs including maintaining calendars, booking appointments and handling telephone calls and face-to-face communications while resolving issues that are deemed appropriate to the position
- Maintains documentation pertaining to academic and scholarly policies and procedures as well as general college policies and procedures manuals
- Updates information into databases, spreadsheets, and SharePoint sites as required
**Qualifications**:
- Two-year Diploma in Education, Business Administration, Arts/Humanities, Social Sciences, or related field required
- Minimum two years of practical experience working for managers in an administrative capacity required
- Experience supporting scholarship, research, and creative activities in postsecondary settings preferred
- Ability to learn and utilize new processes quickly and accurately
- Strong organizational skills and attention to detail
- Excellent interpersonal skills and the capability to communicate professionally, tactfully and diplomatically
- Possesses initiative and problem-solving ability
- Effective minute-taking and editing skills
- Excellent oral and written communication skills
- Some project management experience would be an asset
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