Financial & Administrative Assistant (Term)

6 days ago

Toronto, Canada University of Toronto Full time

**Date Posted**:12/13/2024
**Req ID**: 41029
**Faculty/Division**: Faculty of Arts & Science
**Department**: Dept of Linguistics
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00052373

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Originating in 1967, the Department of Linguistics has become an integral part of an academic community that includes numerous linguistic colleagues throughout the University and in neighbouring universities. The core areas of research and teaching in the department include theoretical linguistics, language variation and psycholinguistics. As part of the University of Toronto, one of the world’s leading teaching and research universities, the members of the department have access to excellent resources on campus, including a comprehensive library.

**Your opportunity**:
Under the direction of the Business Officer, this position is repsonsible for providing financial and administrative support in the Department of Linguistics. This position will be the front-line contact for the department and support in room bookings, event planning, managing equipment and supplies, submitting and tracking service orders, coordinating logistics for academic HR recruitment, managing mail, etc.

This position will also support financial administration and processing, including processing and reconciling payroll for non-appointed staff, processing expense reimbursements, generating financial reports, monitoring funding accounts, processing A/R and A/P, etc.

**Note: this is a term position to August 2025.**

**Your responsibilities will include**:

- Processing accounts payable according to the University Guide to Financial Management
- Processing expense reimbursements
- Processing payroll
- Acting as the first point of contact for general enquiries
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Resolving issues within the scope of the role and escalating problems as required
- Following administrative rules and procedural instructions
- Determining logístical details and activities for events and/or programming

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three years providing financial and front-line administrative support to a department, preferably in a post-secondary environment
- Experience monitoring, recording, reconciling, and reporting on funding accounts for grants and contracts
- Experience processing payroll and collecting all required supporting documentation for non-appointed staff
- Experience providing financial administrative support, including processing accounts payable and accounts receivables, expense reimbursements, journal entries, preparing purchase orders
- Demonstrated experience providing front-line customer service and appropriately addressing and referring inquiries in timely manner
- Experience providing administrative support, including booking rooms, ordering catering, managing supplies and equipment, managing incoming/outgoing mail, making travel arrangements, submitting service orders, maintaining databases, writing documents
- Experience supporting logistics for events and programming, including setup and teardown
- Experience supporting academic search processes
- Demonstrated experience analyzing data and statistics, producing reports, and identifying and resolving discrepancies
- Experience working with and processing data in SAP (FIS, HRIS) and/or other related administrative systems
- Advanced knowledge of MS Office suite (e.g., Word, Excel, Outlook, OneDrive), Sharepoint, SuccessFactors, content management systems, and database systems
- A strong customer service orientation, and effective interpersonal skills to deal with students, staff, and faculty with professionalism and tact
- Demonstrated ability to organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions
- Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improvements

**To be successful in this role you will be**:

- Accountable
- Articulate
- Meticulous
- Resourceful
-

  • People Operations Administrator

    7 months ago

    Toronto, Canada Questrade Financial Group Full time

    Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about...

  • Operations and Financial Assistant

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/05/2024 **Req ID**: 40568 **Faculty/Division**: Faculty of Arts & Science **Department**: Ecology and Evolutionary Biology **Campus**: St. George (Downtown Toronto) **Position Number**: 00050649 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and...

  • Administrative and Financial Support Assistant

    7 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Administrative and Financial Support Assistant provides financial, administrative, and event support for Bethune College, under the direction of the Manager, Academic Advising. **Education**: Completion of a post-secondary diploma or degree in business administration, financial management, or a related field. **Experience**: Minimum of one...

  • Financial and Administrative Support Assistant

    2 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Financial and Administrative Support Assistant provides administrative and financial support for the Communication and Public Affairs Division under the direction of the Associate Director, Business Intelligence and Planning. **Education**: Completion of a College diploma in business, accounting, or a related field. **Experience**: Minimum...

  • Loans Administrator

    2 months ago

    Toronto, Canada Moya Financial Full time

    **Position**: Loans Administrator - Full Time **Reports to**: Director of Credit **Location**: Main Branch - 725 Browns Line, Toronto, ON M8W 3V7 **Posting Date**: September 2024 To assist the Credit department in meeting member borrowing needs for personal loans, lines of credit and mortgages, both retail and commercial. Your objective is to support the...

  • Financial Advisor Assistant

    6 months ago

    Toronto, Canada Raymond James Financial, Inc. Full time

    **Financial Advisor Assistant** - 2400963 - At Raymond James, _**_we _**_develop, _**_we _**_collaborate, _**_we _**_decide, _**_we _**_deliver, and _**_we _**_improve together_. Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their...

  • Estate Financial Processing Administrator

    6 months ago

    Toronto, Canada CI Financial Full time

    At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so. JOB...

  • Financial Administrative Assistant

    2 months ago

    Toronto, Canada WilsonHCG Full time

    **Overview**: **Location**: Toronto, Ontario, Canada **Date published**: 16-Oct-2024 **Job ID**: 135078 **Description and Requirements**: **Work Location**: Toronto **Position Type**: Full time Perm **Location**: Hybrid (3 days in office) **Compensation Range**:55-65k Our client, a non-profit in the payroll industry, is seeking a " Financial...

  • Financial Policy Analyst

    2 weeks ago

    Toronto, Canada Ministry of Long - Term Care Full time $71,563 - $100,052

    Welcome to the Long-Term Care Operations Division with the Ministry of Long-Term Care! Our division is a dynamic and fast-paced organization that help deliver on the ministry's key priorities for Long-Term Care. Working with partners from across the Ministry and government, the Division leads the design, development, and implementation of legislation,...

  • Healthcare Leader

    4 weeks ago

    Toronto, Ontario, Canada Floral Long Term Care Full time

    Job Summary: We are seeking a skilled and compassionate Registered Nurse to join our team at Floral Long Term Care. As a Healthcare Leader, you will play a vital role in defining and maintaining standards of practice, ensuring the delivery of high-quality patient care. The successful candidate will be responsible for performing required skills, participating...

  • Administrative Assistant

    2 months ago

    Toronto, Canada BMO Financial Group Full time

    100 King Street West Toronto Ontario,M5X 1A1 In this position, you will be working three days a week, maybe four days. You are expected to come to First Canadian Place once or twice depending on activities. This would be a heavy calendaring and some coordinations of planning with external individuals coming to the office to meet with the leader you are...

  • Administrative and Financial Support Assistant

    7 days ago

    Toronto, Canada York University Full time $30

    Purpose: The Administrative and Financial Support Assistant provides financial, administrative, and event support for Bethune College, under the direction of the Manager, Academic Advising.Education: Completion of a post-secondary diploma or degree in business administration, financial management, or a related field.Experience: Minimum of one year experience...

  • Financial Administrator Assistant

    4 weeks ago

    Toronto, Ontario, Canada PARAMOUNT FINE FOODS Full time

    We are seeking a detail-oriented and organized Financial Administrator Assistant to join our team at Paramount Fine Foods. This is a full-time position with an estimated salary of $50,000 - $65,000 per year.About the JobIn this role, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, calculating fixed assets,...

  • Financial Administrator Assistant

    4 weeks ago

    Toronto, Ontario, Canada ACCESS PERSONNEL RESOURCES INC. Full time

    Job SummaryWe are seeking a skilled Financial Administrator Assistant to join our team at Access Personnel Resources Inc. This role is ideal for individuals with 2 years of experience in financial administration, looking to develop their skills further in a dynamic environment.About the RoleIn this position, you will be responsible for various tasks,...

  • Financial Analyst, Fund Administration

    6 months ago

    Toronto, Canada CI Financial Full time

    At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so. JOB...

  • Financial Administrator Assistant

    2 weeks ago

    Toronto, Ontario, Canada ONTARIO INC. Full time

    OverviewONTARIO INC. is seeking a skilled Financial Administrator to join their team.Job DescriptionWe are looking for an organized and detail-oriented individual to assist with various financial tasks, including calculating and preparing cheques for payroll, maintaining financial records, and reconciling accounts.ResponsibilitiesCalculate and prepare...

  • Administration Assistant

    6 months ago

    Toronto, Canada Globedex Financial Corp. Full time

    Globedex Financial Corp. is a full service tax and accounting firm. Since our founding, we've built a firm that specializes in helping our clients with problems they may have. Our mission and purpose is to provide affordable products and services that relieve the small-to-medium sized business owner or manager the headaches of the financial aspects of their...

  • Financial Analyst, Fund Administration

    6 months ago

    Toronto, Canada CI Financial Full time

    At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.  JOB...

  • Financial Services Administrative Assistant

    1 month ago

    Toronto, Canada Giles Financial Solutions Inc. Full time

    **APPOINTMENTS** - Appointment booking including calendar entry & co-ordination - Appointment confirmations & mailing/collection of any pre-appointment material - Meeting preparation (e.g. agenda, copies of client statements) - Post appointment duties including administrative processing - Enter & maintain client notes in Salesforce database **CLIENT...

  • Payroll Administrator

    1 week ago

    Toronto, ON, Canada Southampton Financial Inc Full time

    HR & Payroll Administrator - Contract Bring Clarity to Insurance Southampton Financial is a value-added strategic investor in the Canadian property and casualty distribution space. We are the majority equity owner of Alteri Insurance and have acquired Onlia Insurance and Aha insurance in recent months. Our goal is to build the insurance brokerage of the...