Operations and Financial Assistant

1 month ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/05/2024
**Req ID**: 40568
**Faculty/Division**: Faculty of Arts & Science
**Department**: Ecology and Evolutionary Biology
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00050649

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Ecology and Evolutionary Biology at the University of Toronto is one of the largest departments of its kind in North America, with internationallyrenowned and award winning faculty. We strive to provide the necessary context, expertise, and guidance on pressing challenges that face society today, including combating global climate change and saving rare and endangered species. Our department is, and will remain a world leader in discovery, innovation, and teaching in this science, offering endless opportunities for those looking to make a difference.

**Your opportunity**:
Under the supervision of the ChiefAdministrative Officer, the Operations and Financial Assistant provides front-line/operational and financial services support to the Department.

**Your responsibilities will include**:

- Maintaining filing system
- Updating and maintaining records
- Submitting service orders
- Arranging catering
- Ordering supplies within established limits
- Processing accounts payable according to the University Guide to Financial Management
- Entering salary and/or personnel information in HRIS

**Essential Qualifications**:

- Advanced College Diploma (3 years) with business operations or commercial training or an acceptable equivalent combination of education and experience.
- Minimum two (2) years' of recent and related administrative, front-line, and financial services assistance experience, preferably in a post-secondary or research-intensive institution.
- Experience with room bookings and distributing keys.
- Experience with processing accounts payable, and verifying financial information with supporting documentation.
- Experience with human resources information systems (HRIS), financial information systems (FIS) and advanced proficiency working with Microsoft Offie (e.g. Word, Excel, Teams).
- Experience generating standard reports.
- Excellent attention to detail and accuracy.
- Strong interpersonal, oral and written communication skills.
- Ability to operate the department vehicle. Possession of Provincial Class 'G' driver's license is required.
- Demonstrated strong organizational and time-management skills, with the ability to adapt to new and changing priorities.

**To be successful in this role you will be**:

- Accountable
- Approachable
- Communicator
- Efficient
- Meticulous
- Team player

**Please note**:

- This is a term position until October 2025.

**Closing Date**: 11/14/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement

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