Admin Assistant

2 weeks ago

Toronto, Canada Unity Health Toronto Full time

Reporting to the Patient Care Manager, the Administrative Assistant works in a fast-paced environment to ensure efficient and effective functioning as part of the Acute Internal Medicine (AIM) Clinic team.The Administrative Assistant will provide a high level of co-ordination and administrative support to the AIM Clinic.Additionally this role requires daily communication both internally and externally to St. Joseph¿s Hospital.

ACTIVITIES & DUTIES
- Assists in collecting and reporting statistical information;- Performs other clerical duties such as filing: photocopying, faxing, and mailings;- Assists the in coordinating and compiling quarterly performance and annual reports for the portfolio;
- Assists with the day to day clinic operation which may include reception, booking of patients, managing referrals, handling patient inquiries, stocking and ordering of supplies, and other duties as required, to ensure efficient and timely opening and closure of clinics
- Maintains an organized clinic/office by daily monitoring of office activities, coordinating workflow and setting priorities.
- Monitors patient access issues and collaborates with physicians, manager, and team to improve patient flow and experience
- Provide administrative leadership in quality improvement initiatives
- Maintains open communication with all physicians and team to quickly address issues and suggestions for improvement
- Uses excellent decision making and problem solving skills to prioritize and identify relevant support for the resolution of issues
- Liaise and collaborate with various hospital departments to exchange information and resolve issues
- Prepares and maintains data analysis, develops graphs, charts and presentations of critical indicators/research as required
- Maintains various filing systems.- Performs general secretarial duties including obtaining appropriate answering,- screening and transferring phone calls- , taking and relaying messages, redirecting inquiries, opening and sorting mail, filing, photocopying, ordering office supplies, maintaining office equipment.RESPONSIBILITIES

All staff are expected to carry out their assigned duties and responsibilities in a manner, which prioritizes patient and employee safety and confidentiality. Key accountabilities in this regard include:
- Strict compliance with patient/employee confidentiality practices and policies-
- Strict compliance with patient/employee safety practices and standards.-
- Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures-
- Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.QUALIFICATIONS:- College diploma in an administrative field oruniversity degree preferred
- Demonstrated commitment to the Mission and Values of Unity Health Toronto
- Demonstrated knowledge of medical and scientific terminology
- A minimum 3-5 years current hospital experience in a fast paced environment
- Excellent analytical, interpersonal and communication skills
- Proficiency in the use of computers with proven experience in data manipulation, interpretation and extraction of information
- Ability to prioritize and identify relevant support for the resolution issues in the day to day operations
- Industrious, organized, methodical worker with ability to use initiative, good judgment and pay attention to detail
- Strong customer service orientation with excellent interpersonal and communication skills to liaise with all levels of hospital staff as well as individuals from various community needs
- Ability to work well both independently and as part of a team
- Excellent attendance record

  • Admin Assistant

    3 days ago

    Toronto, Canada ALSTOM Full time

    Req ID:431331 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...

  • Admin Assistant

    Found in: beBee jobs CA - 2 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant - Physician (Clinical Services) MHS (Job ID: 4126)Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning...

  • Admin Assistant

    Found in: beBee jobs CA - 2 weeks ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant - Physician, Pediatric Clinic Admin (Job ID: 4352)This part-time Administrative Assistant position in the Pediatric Department will be primarily responsible for medical education coordination This includes coordinating scheduling and onboarding of medical students, clerks, residents and fellows in the Pediatric department. Duties and...

  • Admin Assistant Department Trauma

    Found in: beBee S CA - 2 weeks ago

    Toronto, Canada Providence Health Care Full time

    Admin Assistant Department Trauma & Neurosurgery Admin (Job ID: 4350)DESCRIPTION:One of two Administrative Assistant for the Neurovascular program formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to the Neurovascular team. The Administrative Assistant coordinates daily activities of the for...

  • Admin Assistant Physician

    5 days ago

    Toronto, Canada St. Michael's Hospital Full time

    The Multiple Sclerosis (MS) Clinic is part of the Mobility Program at St. Michael’s Hospital. In addition to its primary focus on the diagnosis and treatment of patients living with MS, the clinic is home to numerous research studies led by innovative clinician scientist staff. The primary role of the Admin Assistant - Physician is to provide clinical and...

  • Camp Admin

    2 days ago

    Toronto, Canada Elite Camps Full time

    The Camp Admin interacts daily with athletes, staff, and camp parents. They Camp Admin plays a criticial role in ensuring the camp runs smoothly and successfully everyday. Responsibilities will vary and include but are not limited to: - Weekly camp setup and take-down/move - Manage tuck shop: place orders, stock shop, sell product - Print and distribute...

  • Admin Assistant

    4 days ago

    Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...

  • Admin Assistant

    3 days ago

    Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...

  • Admin Assistant

    Found in: beBee jobs CA - 2 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant - Physician, Pediatric Clinic Admin (Job ID: 4259)This unique role in the Pediatric department combines a part-time Administrative Assistant position and a part-time Medical Education Coordinator position. The primary role of the Administrative Assistant includes performing a broad range of essential administrative, secretarial and business...

  • Admin Assistant Department Trauma

    Found in: beBee jobs CA - 2 weeks ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Department Trauma & Neurosurgery Admin (Job ID: 4350)DESCRIPTION:One of two Administrative Assistant for the Neurovascular program formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to the Neurovascular team. The Administrative Assistant coordinates daily activities of the for...

  • Admin Assistant

    Found in: beBee jobs CA - 7 days ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant - Director Emergency Department (Job ID: 4290)The primary role of the Administrative Assistant is to conduct the business support functions of the office of the Sr. Clinical Program Director of the Emergency Care Program. This includes providing administrative, organizational, project coordination, and secretarial support to the Sr. Clinical...

  • Admin Assistant Physician Cardiology Admin

    3 weeks ago

    Toronto, Canada St. Michael's Hospital Full time

    The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiology. The Administrative Assistant coordinates daily activities of the physician’s academic office and coordinates with Clinical admin staff to ensure smooth...

  • Admin Assistant Physician

    3 days ago

    Toronto, Canada St. Michael's Hospital Full time

    St. Michael’s Hospital Department of Emergency Medicine provides clinical, educational, research and other scholarly activities through its 38 full time and 4 part time physician emergency medicine specialists. The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support...

  • Secretary /admin Assistant - Toronto

    6 days ago

    Toronto, Canada AM LEGAL SERVICES PROFESSIONAL CORPORATION Full time

    YOU MUST LIVE IN THE TORONTO TO APPLY FOR THIS POSITON AM Legal Services Professional Corporation is a Traffic Ticket Law Firm specializing in 80% Traffic Law and 20% Criminal Law. We are currently looking to hire a Full Time Secretary / Admin Assistant with a typing speed of 50 wpm, preferably someone from within our industry of law or have at least some...

  • Admin Assistant Physician Neurophysiology

    Found in: beBee S CA - 1 week ago

    Toronto, Canada St Michael's hospital Full time

    Admin Assistant Physician Neurophysiology (Job ID: 4386)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth...

  • Admin Assistant Physician Neurophysiology

    Found in: beBee jobs CA - 1 week ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant Physician Neurophysiology (Job ID: 4386)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician's office/clinic and ensures smooth...

  • Lead Admin

    2 days ago

    Toronto, Canada The Safehaven Project for Community Living Full time

    For over 30 years, The Safehaven Project for Community Living has been providing exceptional care to children with developmental disabilities and complex care needs. Our mission is to provide high-quality, family-centered, and community-based residential and respite care for individuals with complex care needs. Safehaven serves individuals with...

  • Admin Assistant

    Found in: beBee S CA - 3 weeks ago

    Toronto, Canada St Michael's hospital Full time

    Admin Assistant - Physician (Clinical Services) MHS (Job ID: 4126)Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning...

  • Clerical Assistant

    Found in: beBee S CA - 1 week ago

    Toronto, Canada Providence Health Care Full time

    Clerical Assistant - In Patient, Acute Psychiatry Admin (Job ID: 4347)Unity Health Toronto, comprised of Providence Healthcare, St. Joseph¿s Health Centre and St. Michael¿s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care,...

  • Ophthalmic Assistant Ophthalmology Admin

    Found in: beBee jobs CA - 2 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Ophthalmic Assistant Ophthalmology Admin (Job ID: 4264)Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care,...