Admin Assistant Physician Cardiology Admin
2 weeks ago
The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiology. The Administrative Assistant coordinates daily activities of the physician’s academic office and coordinates with Clinical admin staff to ensure smooth functioning of the physician’s practice in a professional manner.
**DUTIES & RESPONSIBILITIES**:
Some combination of the following based on the priorities of the practice:
- Providing administrative support to a group of Physicians
- Accurate handling and preparation of OHIP billing forms
- Organizing and scheduling appointments for busy physicians and their teams
- coordinating academic meetings and projects, locally, nationally, and internationally
- Answering, screening, and transferring phone calls
- Maintaining and updating database of appointments in coordination with the clinical team
- Creating and maintaining an efficient filing system
- taking and typing of meeting minutes
- Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
- Maintaining and updating a Web CV for U. of Toronto
- Overseeing of accounts receivable and payable functions for physicians
- Overseeing salaries for academic and research personnel
- Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
- Booking travel and hotel arrangements, meeting rooms, and catering as required
- Accurate transcription for correspondence for physician’s office could include dicta typing
- Other duties as assigned
**QUALIFICATIONS**:
- Graduate of a recognized Medical Administration program, or equivalent executive administrative experience
- Excellent interpersonal and communication skills, with an ability to clarify priorities amongst physician(s)
- Recent administrative experience in a fast paced environment ordering supplies, filing reports, compiling statistical information, faxing
- Excellent attendance and performance record required
- Accuracy and attention to detail when performing a variety of tasks is essential
- Professional and consistent customer service skills
- Ability to thrive in an environment that may require different activities to be performed on short notice
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