Legal Administrative Assistant

2 months ago

Calgary, Canada Tannahill-Smith Legal Full time

**Legal Assistant Required**

Tannahill-Smith Legal is currently seeking a part-time Legal Administrative Assistant to join our team. In this role, you will provide both legal and general administrative support for a family and estates lawyer. This is a part-time position with the possibility of increasing to full-time work at a future date.

**Responsibilities**:

- Accurately and efficiently prepare legal documents, including financial disclosure, draft memos, send correspondence, and complete tasks with a high degree of autonomy;
- Work proactively in the day-to-day support of the lawyer’s practice;
- Use initiative and good judgment to relieve the lawyer of administrative tasks;
- Organize and maintain all files (primarily digital, but some physical), including managing the lawyer’s calendar, schedules, and meetings, and remaining up to date with all filing systems;
- Post billable time, prepare invoices, send reporting letters to clients, and collect overdue invoices; and
- Other duties as assigned.

**Qualifications**:

- Legal Assistant Diploma or Certificate from a recognized post-secondary institution or equivalent;
- Commissioner of Oaths certificate required;
- Experience working with family law matters, including experience working with Divorce forms and with forms from the Alberta Courts;
- Experience working with wills and estate matters (preferred, not required);
- Knowledge of current court and filing procedures with both the Alberta Court of Justice and Court of King’s Bench;
- Advanced computer skills with strong working knowledge of Outlook, Microsoft Office Suite, and Adobe Pro. Knowledge of EsiLaw software would be an asset;
- Exceptional organizational and time management skills;
- Ability to take direction and excellent attention to detail;
- Ability to balance multiple, competing priorities and meet deadlines; and
- Excellent verbal and written communication skills, with the ability to manage demanding clients in emotional situations with a high degree of professionalism

**Job Type**: Part-time

Pay: $20.00-$28.00 per hour

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Which three documents form a standard desk divorce package, with no children?
- What document would you refer to when organizing a client's financial disclosure?

**Experience**:

- legal assistant: 1 year (preferred)

Licence/Certification:

- Commissioner for Oaths Certificate (preferred)

Work Location: Hybrid remote in Calgary, AB

Expected start date: 2024-10-07

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