Administrative Assistant

3 weeks ago

Fort St John, Canada Flatiron Construction Corp Full time

Provides administrative support with data entry, employee inquiries and department coordination to an office or an identified department.
- Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
- Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
- Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
- Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
- Coordinates asset distribution and tracking for assigned employee group or project.
- Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
- Perform additional assignments per management’s direction.
- Maintains company and business contact information, seating and event calendar documents.
- Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
- Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
- Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
- Orders office supplies, stationary and staff business cards, as directed by manager.
- Maintains knowledge of Company’s values and strategic plan.
- Support published corporate policies.- Maintain Master Equipment list in SharePoint- Update Equipment files with work performed per unit- Scan packing slips and invoices to A/P and the Purchasing Group- Request COI’s for additional equipment- Maintain Drivers files for transport compliance
- High School Diploma or GED required.
- 2+ years related administrative or clerical experience required.
- Experience using MS Office Suite, including Word and Excel required.
- Developing knowledge of construction industry and project business procedures.
- Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
- Proven initiative, organization and self-prioritization required.
- Friendly disposition and customer service attitude required.

Some of the benefits you may be eligible for as a Flatiron employee are:

- Comprehensive compensation package and paid time off program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.

  • Administrative Assistant

    3 days ago

    Fort St. John, Canada School District #60 (Peace River North) Full time

    There is a position available for an Administrative Assistant at Robert Ogilvie Elementary. Applications must be completed online and will be accepted until noon, February 17, 2023. Reporting to the Administrative Officer(s) or site Supervisor, this position is responsible for record keeping, reception and clerical duties. **Hours of Work**: (7) hours per...

  • Office Administrative Assistant

    1 month ago

    Fort St. John, Canada Da-Kow Ventures Ltd. Full time

    **Administrative Assistant - Field Ticket & Payroll** **About the Role**: **Primary Responsibilities**: - Prepare and process biweekly payroll - Assist with Ceridian and BrightHR systems, including providing employee support and monitoring accounts - Maintain and organize files, both paper and electronic - Generate reports as requested - Assist with other...

  • Administrative Assistant

    1 month ago

    Fort St. John, Canada Evolution Power Projects Full time

    **Company description** Evolution Power Projects is a Fort St. John local company providing power equipment to oil/gas and construction projects. Our product line is broad and expanding rapidly with innovative technologies, to assist our customers in reaching their carbon emission reduction targets. Evolution Power Projects is seeking a new Administrative...

  • Administrative Assistant I

    1 month ago

    Fort St. John, Canada City of Fort St. John Full time

    Positions at this level, under supervision, are responsible for carrying out a variety of well-defined, routine duties related to administrative support for the assigned department. The specific duties assigned vary according to the assigned department and the type of function being performed. Assignments are described in detail and are performed in...

  • Bookkeeper/administrative Assistant

    1 month ago

    Fort St. John, Canada Cyan Developing Corporation Full time

    Experience working in a trucking company preferred Must be proficient in the use of Quickbooks Online, Word 365, Excel 365 and Outlook 365 Must be Organized, dependable, reliable, punctual, able to work with minimum supervision and willing to sign a confidentiality agreement. The position may be part time to start then work into full time. Work...

  • Administrative Assistant

    1 week ago

    Fort Saint John, Canada Techmation Electric & Controls Full time

    Techmation Electric & Controls is currently seeking an Administrative Assistant for our  Fort St John  branch. Previous administrative experience working within an industrial construction organization would be considered an asset. Candidates must have a minimum of 1 year work experience in an administrative role.  Job Responsibilities: Process...

  • office administrator

    2 weeks ago

    Fort St. John, Canada Patel Family And Associate Business LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating...

  • office administrator

    2 weeks ago

    Fort St. John, Canada Patel Family And Associate Business LTD. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and...

  • Office administrator

    6 days ago

    Fort St. John, Canada Gfl Environmental Full time

    GFL Environmental is looking for an Office Administrator to join our team​ in Fort St. John, BC ! As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate...

  • Office administrator

    5 days ago

    Fort St. John, Canada Gfl Environmental Full time

    GFL Environmental is looking for an Office Administrator to join our team​ in Fort St. John, BC ! As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate...

  • Lead Administrator

    1 month ago

    Fort St. John, Canada Techmation Electric & Controls Ltd Full time

    **Responsibilities**: - coordinating office activities and operations to secure efficiency and compliance to company policies - supervising administrative staff and dividing responsibilities to ensure performance - provide ongoing discussion with district managers to better improve office efficiency and KPI’s - Accounts Payable - Accounts Receivable -...

  • Executive Assistant

    1 month ago

    Fort St. John, Canada First Choice Insurance & Investment ServicesSun Life Financial Full time

    Executive assistant. Skills and experience; - Knowledge of Mutual Fund industry is preferred but not mandatory. Mutual Fund license required within one year. - Experience working in a team environment. - Experience working in an administration role. - High accuracy and good time management skills. **Description**: Key responsibilities; - Role requires that...

  • Office Administrator

    3 days ago

    Fort St. John, Canada MasTec Canada Inc Full time

    **Join MasTec Canada** We are a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation. MasTec Canada offers career opportunities for individuals looking to take part in Canada’s industrial construction sector. Guided by our Core Values of team, respect, excellence,...

  • Office administrator

    6 days ago

    Fort St. John, Canada Gfl Environmental Full time

    GFL Environmental is looking for an Office Administrator to join our team​ in Fort St.John, BC ! As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support.The role provides administrative support to the entire office.The successful candidate will...

  • Education Assistant

    1 month ago

    Fort St. John, Canada School District #60 (Peace River North) Full time

    CERTIFIED EDUCATION ASSISTANT **Position Description**: There is a position available for a Certified Education Assistant at Duncan Cran Elementary School. Applications must be completed online and will be accepted until noon, March 5, 2024 Reporting to the site Administrative Officer(s), this position is responsible for working under the direction of the...

  • Education Assistant

    1 month ago

    Fort St. John, Canada School District #60 (Peace River North) Full time

    CERTIFIED EDUCATION ASSISTANT **Position Description**: There is a position available for a Certified Education Assistant at Margaret Ma Murray Community School. Applications must be completed online and will be accepted on an ongoing basis until the position is filled. Reporting to the site Administrative Officer(s), this position is responsible for...

  • Education Assistant

    1 month ago

    Fort St. John, Canada School District #60 (Peace River North) Full time

    CERTIFIED EDUCATION ASSISTANT **Position Description**: There is a position available for a Certified Education Assistant at Alwin Holland Elementary School. Applications must be completed online and will be accepted until noon, March 12, 2024. Reporting to the site Administrative Officer(s), this position is responsible for working under the direction of...

  • Education Assistant

    7 days ago

    Fort St. John, Canada School District #60 (Peace River North) Full time

    CERTIFIED EDUCATION ASSISTANT **Position Description**: There is a position available for a Certified Education Assistant at Ecole Central Elementary School. Applications must be completed online and will be accepted until noon, June 3, 2024. Reporting to the site Administrative Officer(s), this position is responsible for working under the direction of...

  • Education Assistant

    4 weeks ago

    Fort St. John, Canada School District #60 (Peace River North) Full time

    CERTIFIED EDUCATION ASSISTANT **Position Description**: There is a position available for a Certified Education Assistant at École Central Elementary School. Applications must be completed online and will be accepted on an ongoing basis until the position is filled. Reporting to the site Administrative Officer(s), this position is responsible for working...

  • Invoicing Administrator

    1 month ago

    Fort St. John, Canada CDN Controls Ltd Full time

    **Overview**: CDN Controls Ltd. is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full-service approach and relentless pursuit of industry dominance and excellence. At CDN...